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Application Procedure


INFORMATION & INSTRUCTIONS FOR COMPLETING PAPER APPLICATION FORM 2013/2014

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FOR USE WITH APPLICATION FORMS FOR ADMISSION TO FIRST DEGREE, DIPLOMA AND CERTIICATE PROGRAMMES

NOTE:

  • Applicants are advised to read the information and instructions for guidance carefully before completing the  application form.   
  • Numbers used from Section A-G relate to numbers on the application form.

 

GENERAL

  • Complete the form legibly and accurately using black ink or typescript. 
    The University will not process forms that are incomplete or where accompanying certificates and documents have been tampered with or altered.  DO NOT WRITE IN THE SHADED AREAS.
  1. Complete and submit ONLY ONE (1) form to the Admissions Office at the Campus most convenient to you or the Open Campus (UWIDEC) Centre nearest to you [Non-campus countries].
  1. An application fee of Bds$30.00 (Jamaican residents J$900), TT$90.00 or the equivalent, in your local currency is payable by residents of Commonwealth Caribbean Countries. All other applicants are required to pay US$30. This fee is not refundable and should be submitted by bank draft/certified cheque made out in US$ or EC$ and payable to: The University of the West Indies. Applicants in Trinidad and Tobago can pay the application fee at any branch of Republic Bank Ltd.
  1. Applications should be submitted to the Campus to which admission is being sought. The closing date for receipt of applications for full-time study at the Cave Hill, Mona and St. Augustine Campuses of the University is January 31, 2013. Where this deadline date falls on a Saturday, Sunday or Public Holiday, the deadline will be the next working day. The UWI will not accept any late applications. Applicants are therefore advised to submit their application without delay.
  1. The ORIGINAL documents MUST be submitted with the application together with a photocopy, OR Certified copies of the academic certificate(s) and the Birth/Marriage Certificate.

    NB: Certified copied of all supporting document which have been certified by a Notary Public/School Principal of School Vice Principal will be accepted.

    Marriage Certificate/Deed Poll (whichever is applicable) if present name is different from that on documents.
  1. Applicants with qualifications in a language other than English should  submit a certified English translation, together with the original.
  • Candidates who do not possess a Grade 1 in CSEC (CXC) English A-General Proficiency; Grade A in GCE O’level English Language, a Grade I/II in CAPE Communications Studies or Grade A or B in the GCE Advanced Level General Paper (GP), or Grade B or above in a College English Course from an approved  university, or TOEFL score of 580+, or UWI Open Campus – Language and Communication: Grade A or B are required to take an English Language Proficiency Test (ELPT)
  • Applicants whose first language is not English are required to furnish satisfactory evidence that the applicant’s competency in English is adequate.  The Test of English as a Foreign Language (TOEFL) with a minimum score of 500 paper-based (*82 computer-based) has been approved for this purpose.

                  *Breakdown –
                  A minimum writing score of               22
                  A minimum reading score of              20
                  A minimum listening score of             20
                  A minimum speaking score of            20

OR
A certificate showing a minimum total score of 6.5 on the University    of Cambridge
IELTS (International English Language Testing  System).

 

SECTION A PERSONAL DATA

1     Title:  Insert Mr., Mrs., Miss, Ms., etc

2     Former name – If you have changed your name by marriage or otherwise, state your previous name.  Supporting evidence must be submitted.

6b   Name of Contact – if other than yourself

7a   Mailing Address – Enter the address to which you expect all   correspondence to be sent.

7c   Enter the dates for which the information in 7a is valid

16 Tax Number/National Id - Jamaican/Barbadian/Bahamian Nationals   Enter Your TRN/National ID Number here.

18 Religion/Denomination - This has no bearing on your application but is needed for the University Chaplains and Student Services.

19 Nationality – This information will assist in determining the fees payable. Documentary evidence required (passport/certificate of residence)

NOTE: Persons with dual citizenship should clearly indicate under which nationality they wish to be considered as you will NOT be permitted to change your status after an offer of a place has been made. 

You MUST also submit documentary evidence to support the status under which you wish to be considered.

22 Country of Responsibility for Fees – This has no bearing on your application but is needed for determining the fees payable. If you have dual nationality, indicate the country responsible for paying your fees (supporting documents must be provided i.e. passport/certificate of residence). Barbadian Nationals/citizens must show proof other than Birth Certificate.

  NOTE: Persons with dual citizenship should clearly indicate under
  which nationality they wish to be considered as you will NOT be
  permitted to change your status after an offer of a place has been made and accepted.

  You MUST also submit documentary evidence to support the status under which you wish to be considered.

25  Disability – This has no bearing on the application for admission but alerts the University to the need to put in place the necessary support   requirements for your study and accommodation.

1.  If you have any special needs and/or require support for your studies, please indicate this in writing as soon as possible to the Head, Academic Support/Disabilities Liaison Unit (ASDLU), UWI St. Augustine Campus.  Statement of Disability

2.  Forms can be downloaded and printed from http://sta.uwi.edu/resources/documents/AADLUFormsABC.doc

3. Please note that we may not be equipped to fulfil all special needs.  Information will be used only to assess if UWI is able to provide you with the necessary support, and will not be considered as part of the admissions process.

29 Halls of Residence – At the Mona Campus the Halls are – Chancellor (men
only), Mary Seacole (women only), AZ Preston, Irvine, Taylor, and Rex Nettleford (mixed)

  1. St Augustine – Canada (men only), Trinity (women only), Milner (mixed); Joyce Gibson-Inniss (mixed – Medical Sciences only), Sir Arthur Lewis Hall of Residence (mixed)
  2. At Cave Hill – Sherlock, Frank Worrell (mixed)

All students are required to be “attached” to a Hall of Residence.  If you do not wish to live in a Hall, you should indicate your preference for attachment purposes.

1. An offer of entry to a Faculty on ANY campus gives no guarantee of accommodation in a Hall of Residence.

2. Applicants who wish to live in a Hall of Residence are required to complete and submit a Hall of Residence Application Form.  The form must be downloaded from http://www.sta.uwi.edu/resources/documents/HallApplicationFormnew.doc completed and submitted to the Director, Student Services, UWI St. Augustine Campus, Trinidad & Tobago W.I.

SECTION B CAMPUS, FACULTY & PROGRAMMES & STATUS

31-42   Each applicant is permitted to apply to one Campus only and to one degree programme only in any one year.  However, applicants should indicate a Campus and Faculty of Second Choice.  Note that Faculty of Second Choice may be the same as Campus of First Choice. In the event that admission is not offered to the Faculty of First Choice, the application will be forwarded to the Second Choice.  Applicants should note that admission to a Campus and/or Faculty of Second Choice is subject to the availability of places at the time of transfer of the application.

32 a&b Applicants who wish to study off campus or via UWI- Open Campus should indicate mode of delivery and site at which they wish to study.

35 & 36 Refer to list of available programme offerings

38 a&b  same as for 32 a&b above [not applicable to part-time/evening/certificate/diploma applicants]

41&42 Refer to list of available programme offerings

 

SECTION C – ACADEMIC RECORD

43  Enter details of subjects already passed.

44 Enter subjects or examinations you will write in November 2011, January/May/June 2012.

45  Enter other qualifications – Diplomas, Certificates etc.

Information regarding High Schools/Colleges and Tertiary Institutions attended is required for the student’s records at the University and MUST be provided.  THE LAST TWO COLUMNS IN THIS SECTION DO NOT APPLY TO HIGH SCHOOL STUDENTS

NOTE 1:  You must disclose all, including those located outside the Caribbean.  Include an additional page if more space is required.

NOTE 2: Where professional Certificates, Diplomas and or University degrees are indicated, applicants should request the granting Institution to forward transcripts direct to the Admissions Office at the Campus to which admission is being sought.  It is the responsibility of the applicant to request that such transcripts are forwarded to reach the University by February 22, 2013-Cave Hill, Mona and St. Augustine Campuses.   UWI graduates need not request transcripts.

NOTE 3:  Possession of minimum entry requirements does not necessarily guarantee admission to the University.  Acceptance to a programme may be restricted due to the limited number of places available in each Faculty.

NOTE 4:  Applicants with qualifications in a language other than English should submit a certified English translation, together with the original.

 

SECTION D – FINANCIAL RESOURCES

47   Give details of how you expect to pay your fees for the proposed course, and who will be responsible for your maintenance/living expenses and other costs during your period of study.

 

SECTION E – EMPLOYMENT RECORD

NOTE:  A person in full-time employment CANNOT be registered as a full-time student unless written proof of approved leave is provided prior to registration.

49   Provide information on your entire work history. This is particularly helpful in the case of mature applicants.

 

SECTION F – REFEREE INFORMATION

50 Applicants for Evening University programmes and Mature applicants to Certificate/Diploma and Degree programmes must submit two (2) letters of recommendation along with the application forms and supporting documents.

 

SECTION G – DECLARATION

51 This application is accepted with the understanding that the applicant   has provided accurate information and is agreeing to abide by the rules and regulations of the University.  By signing this form, the applicant is confirming acceptance of these conditions.

52  To be signed by parent or guardian where applicable.

 

Further information may be obtained from the following:

  • Senior Assistant Registrar,
    Student Affairs (Admissions)
    The University of the West Indies
    Cave Hill
    P.O. Box 64
    BB 11000
    BARBADOS
    cavehill.uwi.edu

 

  • Senior Assistant Registrar,
    Student Affairs (Admissions) 
    The University of the West Indies
    Mona
    Kingston 7
    JAMAICA
    mona.uwi.edu
     
  • Assistant Registrar,
    Student Affairs (Admissions)
    The University of the West Indies
    St. Augustine
    TRINIDAD & TOBAGO
    sta.uwi.edu