FREQUENTLY ASKED QUESTIONS ABOUT UNDERGRADUATE STUDY AT UWI

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ENROLLMENT STATUS, VISA AND INCOME TAX STATEMENT LETTERS

What is a status letter? How can I obtain one?

A Status letter verifies that you are/were a registered student at the University for a given period. It includes the programme of study for which you are/were registered. Such a letter can be used for income tax purposes, renewal of visas etc.

A Status Letter Request Form can be downloaded from http://sta.uwi.edu/onlineforms You may also collect and apply for a status letter at the Customer Service Centre the Lloyd Braithwaite Student Administration Building. Processing time: two (2) working days from drop off date

Procedure for Status Letter Requests:

  • Complete and return the status letter request form with the receipt/cheque payment to: The Customer Service Representatives, Ground Floor, the Lloyd Braithwaite Student Administration Building OR FAX to Student Affairs (Admissions) at 1 (868) 645-4611.
  • The cost per status letter is TT$30.00 and payments can be made at The Cashier, Bursary, Ground Floor, The Lloyd Braithwaite Student Administration Building OR By International Money Order, Certified Cheque made payable to: The University of the West Indies.
  • RUSH/Same Day requests can be made at an additional cost of TT$30.00 and will be ready for collection by 4:00 p.m. on the same day if requested before noon.

Special conditions apply:

  • Requests cannot be processed if a student has any type of HOLD on his/her account e.g. AR (Accounts Receivable), Immunization/Medical, Library fine, Dean's/Registrar's Holds. Please contact Student Accounts, Bursary, at 1 (868) 662 2002 exts 83380/83381/83379 to resolve Accounts Receivable (AR) Holds prior to submission of request.

How do I apply for a letter/statement for income tax purposes?

This is the same as a Status Letter. A status letter request form can be downloaded from http://sta.uwi.edu/onlineForms.asp The cost per copy is TT$30.00. You may also apply for one at the Customer Service Centre, The Lloyd Braithwaite Student Administration Building. Processing time: two (2) working days from drop off date

This letter would only verify that you are/were a registered student at the University for a given period. Should you require a statement which gives fees or monies paid, you should request this letter from the Student Accounts Section, Bursary, The Lloyd Braithwaite Student Administration Building.


How do I apply for a visa letter?

A visa letter request form can be downloaded from: http://sta.uwi.edu/onlineforms. You may apply for this at the Customer Service Centre, The Lloyd Braithwaite Student Administration Building. Processing time: two (2) working days from drop off date.

Procedure for Visa Letter Requests:

  • You must produce your passport to the Customer Service Representative and provide a Host Name and Address in the country you propose to visit.
  • Complete and return the visa letter request form with the receipt/cheque payment to: The Customer Service Representatives, Ground Floor, The Lloyd Braithwaite, Student Administration Building OR FAX to Student Affairs (Admissions) at 1 (868) 645-4611.
  • The cost per status letter is TT$30.00 and payments can be made at The Cashier, Bursary, Ground Floor, The Lloyd Braithwaite Student Administration Building, Lewis Avenue OR By International Money Order or Bank draft or Certified Cheque made payable to: The University of the West Indies, St. Augustine Campus.
  • RUSH/Same Day requests can be made at an additional cost of TT$30.00 and will be ready for collection by 4:00 p.m. on the same day if requested before noon.

NOTE:

Visa Letters are not issued to students in their Final Year of study, or to part-time or Evening University students.

Requests cannot be processed if a student has any type of HOLD on his/her account e.g. AR (Accounts Receivable), Immunization/Medical, Library fine, Dean's/Registrar's HOLDS. Please contact Student Accounts, Bursary, The Lloyd Braithwaite Student Administration Building at 1 (868) 662 2002 exts. 83380/83381/83379 to resolve Accounts Receivable (AR) Holds prior to submission of request.


Are there special activities for new students?

FIRST YEAR EXPERIENCE

First Year Experience is a year-long programme to help you with your transition to UWI life. It includes orientation activities and all first year students are required to attend the relevant activities. Most First Year Experience activities are normally held during the last week of August to the first week in September.

LIBRARY TOURS

All new students should attend the orientation sessions arranged by the Main Library. At the beginning of each academic year the library conducts 30 minute-long orientation tours two or three times daily. Please consult the library's webpage or notice board for the time.

MATRICULATION CEREMONY

All new students are required to attend the Matriculation & Welcome Ceremony. This is the formal recognition and induction of new students as members of The University's academic community. It is marked by the signing of the Matriculation Register and taking of the Academic Vow.

The Matriculation ceremony is usually held on the 3rd Thursday of the first semester at 2:30 pm at The University Sports and Physical Education Centre (UWI SPEC). You may bring one (1) guest to the ceremony.



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