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Date & Time
World Cocoa and Chocolate Day 2019 Expo will be hosted by the Cocoa Research Centre (CRC) on October 4 & 5, 2019. This year’s expo is a joint collaboration with the IMPACTT project.
|Friday||9:00am – 6:00pm|
|Saturday||9:00am – 6:00pm|
|Friday||6:00 – 7:30pm (if only one day)|
|Saturday||6:00 – 7:30pm|
Exhibitors are responsible for the contents of their booths. Exhibitors will be provided with the following:
Exhibitors will be able to set up during the following times (pending confirmation):
|Thursday (before expo)||12:00 pm - 3:45 pm|
|Friday (for Saturday-only exhibitors)||6:00 pm - 7:00pm|
|Saturday (Day 2 of expo)||7:00 am - 8:30 am|
Booth Layout and display
Please consider the table arrangement, flow of traffic, the display area available for easy viewing and your fellow exhibitors in designing your booth displays. If you reserve an additional table, the tables must be placed at right angles (L configuration or any other configuration that uses the smallest space) to conserve space.
Exhibitors are kindly asked to ensure that they have someone to man the booths at all times. When filling out the registration form, please provide a list of names to be used to prepare Exhibitor badges.
All exhibitors are required to contribute a small cover charge of $1000 TTD per day (or $1500 for two days) to be paid in advance either to the secretary, Mrs. Sophia Boissiere or Ms. Antoinette Sankar.
• Late registration fee of $200 (in addition to exhibitor booth fee) will apply after September 20th, 2019 – also applies to exhibitors who have not yet paid their booth fee – please email or call if you will have a challenge to make the deadline.
• Booth fees are non-refundable after September 15th, 2019. After September 15th, an additional fee will be added for late payments.
Please see Mrs. Sophia Boissiere at the main office of CRC in Sir Frank Stockdale Building (North) or Ms. Antoinette Sankar to make your booth payment. Accepted forms of payment: cash or a cheque made out to Cocoa Research Centre, The UWI.
The venue is air-conditioned. Power outlets will be made easily accessible, one per booth.
One lunch will be provided per registered exhibitor. Additional lunches will needed to be pre-ordered at an additional cost.
Trash bins will be placed in strategic locations around the exhibit hall. Washrooms are available to the left side after exiting the hall.
Secured parking is available to exhibitors, one spot per exhibitor. Exhibitors who do not submit their vehicle numbers may have to use publicly accessible parking and unable to access the entrance close to the auditorium for off-loading of their exhibit.
For general information and updates to the exhibition, please check the CRC booth in the centre of the exhibit hall or visit our Facebook page at http://facebook.com/cocoacentre and the Facebook event page for World Cocoa and Chocolate Day 2019.
E-mail enquiries (which may not be answered in a timely manner on the week of the exhibition) should be directed to the webmaster Ms. Antoinette Sankar at email@example.com.
Telephone contact: Antoinette 737-9084, Romina 383-8083.
Exhibitors are responsible for their activities and should actively seek to avoid any incidents that may result in damage to persons or property. CRC and The UWI will not be held responsible or liable for any compensation, injuries or damages.
Enforcement of Rules
By applying for an exhibit space, an exhibitor agrees to adhere to all conditions and regulations outlined in this prospectus. Conformity to these rules and regulations for the World Cocoa and Chocolate Day 2019 celebration will be monitored by exhibit management. Each exhibitor is granted nothing more than a terminable licence to exhibit, subject to all the rules herein and the general control of CRC.
Exhibitor fees can be paid by cash or cheque payable to Cocoa Research Centre, The UWI. All payments must be made to CRC office in Sir Frank Stockdale Building (North wing, ground floor) at The UWI, St. Augustine campus.
Promotional posts on Facebook event page
All confirmed exhibitors (confirmation with payment) will be featured on the CRC event page - you can choose to do the promo yourself or let CRC staff come up with the promo message. If you wish to have more than one promo message, we can discuss options.
Exhibitors are also encouraged to share the event on their company pages to help raise awareness and attract more attendees.
Early bird registration ends (for some exhibitor benefits): September 10th, 2019
Late registration begins: September 15th, 2019
Late payment fee due after: September 20th, 2019
WCCD Expo was pioneered by Cocoa Research Centre, UWI (CRC-UWI) in 2011 and has continued annually (since 2015) as a showcase for the trailblazers who are paving the way for the revitalisation of cocoa in Trinidad and Tobago and the region.