Student Notices

Leave of Absence Procedure for Semester II 2019/2020

Posted Friday, May 22, 2020

Undergraduate and postgraduate requests for Leave of Absence (LOA) via the online portal for Semester II 2019-2020 will not be considered once the official examination period has begun, starting Monday May 25, 2020.  For information on how to access, please click here.

Please note the following:

Who is eligible for LOA

The Leave of Absence option only applies to students who have registered, been financially cleared and have at completed at least one (1) semester of their graduate programme. 

LOA Approval Process

Once you submit an online Leave of Absence, you are advised to return to the student portal within three weeks of the online submission to verify whether the request was approved. 

LOA Approval Process for Postgrad Students in: Institute for Gender and Development Studies (IGDS), Faculty of Law, Seismic Research Unit

Postgraduate students in categories above are required to submit a letter requesting the LOA, citing the reason(s) for the request and addressed to the Senior Assistant Registrar, Graduate Studies and Research. 

Also, in the event the LOA request for is for medical reasons, see below.

LOA for Medical Reasons Process

Only Leave of absence requests for medical reasons e.g. pregnancy are accepted throughout the semester.  

Since the online LOA portal closes on January 31, 2020, students are asked to submit the Leave of Absence for medical reasons requests in hard copy (i.e. letter addressed to the Senior Assistant Registrar, Graduate Studies and Research) to the Graduate Studies and Research office. An official medical letter from the student’s doctor must accompany this type of LOA request otherwise your request will not be accepted.

Kindly do not submit your medicals for Leave of Absence to the Health Service Unit.

Online LOA Portal – Technical Difficulties

For technical difficulties, students are asked to email Campus IT Services (CITS) at