Student Notices

Leave of Absence (LOA) Procedure for Postgraduates for Semester III 2019/20

Posted Monday, June 22, 2020

The Office of Graduate Studies and Research wishes to advise that the Leave of Absence (LOA) online portal for Semester III 2019-2020 is open from June 15 to July 3, 2020. For information on how to access, please click here.
Please note the following:
Who is eligible for LOA
  • The Leave of Absence option only applies to students who have registered, been financially cleared  and have completed at least one (1) semester of their graduate programme.  It is not available to new Postgraduate Students who are commencing programmes for the first time in January 2020.
  • New students who have received an offer of a place to commence their degree programme from January 2020 are required to contact the their respective Faculty/Programme Representative  or Customer Service Personnel at the Graduate Studies Office to learn of the options available to them should they not have commenced their degree programme in January 2020.
LOA Approval Process
Once a student submits an online Leave of Absence request, the student should check their online student academic record/transcript located in the student portal within two weeks of the online submission to verify whether the request was approved. Late Leave of Absence requests submitted in hard copy after July 3, 2020 will not be accepted/approved.
LOA Approval Process for Postgraduate Students in Institute for Gender and Development Studies, Faculty of Law and Seismic Research Centre
Postgraduate students who belong to IGDS, the Faculty of Law or the UWI-SRC are required to submit a letter via email to and addressed to the Senior Assistant Registrar, Graduate Studies and Research by July 3, 2020.
The letter should clearly state the name of the student, the student ID number, degree programme and reasons for the request. Also, in the event the LOA request is for medical reasons, please refer to  the section titled: “LOA for Medical Reasons Process” (below).
LOA for Medical Reasons Process
Only Leave of Absence requests for medical reasons e.g. pregnancy are accepted throughout the semester.  Since the online LOA portal closes on July 3, 2020, students are asked to submit the Leave of Absence for medical reasons via email to  (i.e. letter addressed to the Senior Assistant Registrar, Graduate Studies and Research) to the Graduate Studies and Research office.
An official medical letter from the student’s doctor must accompany this type of LOA request otherwise your request will not be accepted/considered.
Kindly scan and email both documents to the email address indicated above. Do not submit your medicals for Leave of Absence to the Health Service Unit.
Online LOA Portal - Technical Difficulties
For technical difficulties, students are asked to send an email to
For any additional information regarding Leave of Absence, please refer to this link here.