General Notices

Semester 3 Leave of Absence

Posted Tuesday, May 25, 2021

The Office of Graduate Studies and Research wishes to advise that the Leave of Absence (LOA) online portal for Semester 3 2020-2021 (summer semester) has been opened and closes on June 12, 2021. For information on how to access, please click here.  

Please note the following:  

Who is eligible for LOA  

The Leave of Absence option only applies to students who have registered, been financially cleared  and have completed at least one (1) semester of their graduate programme.  It is not available to new Postgraduate Students who are commencing programmes for the first time in September 2021. 

New students who have received an offer of a place to commence their degree programme from September 2021 are required to contact the their respective Faculty/Programme Representative  or Customer Service Personnel at the Graduate Studies Office to learn of the options available should they not be commencing their degree programme in September 2021. 

LOA Approval Process 

Once a student submits an online Leave of Absence request, the student should check their online student academic record/transcript located in the student portal within two weeks of the online submission to verify whether the request was approved.   Late Leave of Absence requests submitted in hard copy after June 12, 2021will not be accepted/approved.  

LOA Approval Process for Postgraduate Students in:

  1. Centre for Gender and Development Studies  
  2. Faculty of Law 
  3. Seismic Research Unit  

Postgraduate students in categories (a-c) above are required to submit a letter  (via email to: and addressed to the Senior Assistant Registrar, Graduate Studies and Research by the June 12, 2021 deadline date.  The letter should clearly state the name of the student, the student ID number, degree programme and reasons for the request. Also, in the event the LOA request is for medical reasons, please refer to  the section entitled: “LOA for Medical Reasons Process” (below). 

LOA for Medical Reasons Process

Only Leave of absence requests for medical reasons e.g. pregnancy are accepted throughout the semester.  Since the online LOA portal  closeson June 12, 2021, students are asked to submit the Leave of Absence for medical reasons via email to  (i.e. letter addressed to the Senior Assistant Registrar, Graduate Studies and Research) to the Graduate Studies and Research office. An official medical letter from the student’s doctor must accompany this type of LOA request otherwise your request will not be accepted/considered. Kindly scan and email both documents to the email address indicated above. Do not submit your medicals for Leave of Absence to the Health Service Unit. 

Online LOA Portal - Technical Difficulties

For technical difficulties, students are asked to send an email to   


For any additional information regarding Leave of Absence, the following link refers: .