Call for Papers and Posters

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• Call for Papers and Posters - Home
• Conference Themes
• Abstract Guidelines for Main Conference and Poster Presentation
• Method of Selection and Notice to Presenters
• Deadlines

Final Paper and Poster Guidelines

Final Paper Guidelines

• All Papers should be submitted in English
• Title page must contain the full title; the affiliation and address of all author(s) as well as the name and full postal address of the author who would be responsible for correspondence and correcting of proofs.
• Papers are to be submitted in headed sections and be no more than 30 pages in length typed in 12pt font with double line spacing and 2cm margin, inclusive of all charts, tables, references and appendices.
• Tables and Figures should be included in the body of the text with short titles, sources of information. Tables and figures should be formatted in black and white.
• Equations formatting of formulae in terms of type size, aligned and brackets etc should be used consistently throughout the document.
• Short quotation should be enclosed in quotation marks and incorporated in the text. Longer quotations (more than 50 words) should be indented from both margins with no quotation marks. (all double spaced).
• References are to be cited using the author date system.
• All papers accepted would be considered for publication.

Poster Guidelines

The poster presentation should be approachable at three levels:

• A title that provides information on the general nature of your work;
• A presentation method that would clearly indicate the objectives of your paper and the nature of your conclusions; and
• Sufficient information that would engage the attention of persons viewing your presentation and encourage questions and further discussion with the presenter.

Display Facilities

• Two panels are available for display of each poster 4 ft × 4 ft. To fit comfortably within the poster frame posters must not exceed 4 ft × 4 ft.
• You may prepare handouts for distribution at the meeting. The handouts should be directly related to the topic of the poster, and it must not contain any advertising, business cards can be distributed.

Preparation of the Poster

• The official language for the posters is English
• Prepare the poster on material that is lightweight. The material can be on one sheet so that it can be rolled up for easy transport or on separate panels for individual mounting.
• Posters should be readable from a distance of 6 feet (2 meters). For adequate visibility, capital letters should be at least 3/8 inch (1 cm) high after enlargement to full poster size. Photographs/ Illustrations should be a minimum of 8 × 8 inches (20 ×20 cm).
• The title should be displayed clearly across the top in large letters. Beneath the title, and in smaller print, the name of the presenter and the institution in which the work was done.
• Verbiage should be kept to a minimum. Written statements should be in large print, which is easily readable from a distance of 3 to 4 feet.

• An abstract may be included, but space limitations may dictate that you concentrate on the more important components such as Introduction Methodology etc.
• The introduction should be moderately brief and to the point so that the reader becomes immediately aware of the purpose of the investigation. It probably should be confined to one paragraph and should be located at the upper left of the poster.
• The Methodology (or procedures) section should be labeled clearly as such and should follow immediately after the Introduction. This section often lends itself to the diagrammatic presentation with minimum of verbiage. Insofar as possible, easily followed flow diagrams should be used.
• Results are the most important part of the poster and generally should occupy the center of the exhibit. The results should consist of a maximum number of illustrations (i.e. graphs, photographs, etc.) that are simple and easy to read, and a minimum of verbiage. Color-coding graphs and figures facilitate ease of interpretation.
• Conclusions should be stated in clear and especially concise fashion. Generally this section would be located to the right of the results. Itemization (listing) of conclusions is legitimate and can facilitate comprehension. Discussion should be kept to a minimum and should include only the most important points.
• A reasonable number of figures to be included on a poster is six (6), but this depends on the subject matter being presented.
• For investigations consisting of separate components, the sequence in which the components are described in Methodology should be maintained in the Results and Conclusions sections.