Postgraduate Admissions

FUNCTION

BUSINESS PROCESS/PROCEDURE

HOW TO CONTACT & WORK WITH THE POSTGRADUATE TEAMS

1

Applications

Applications for the 2022/2023 Academic Year are now open!

Deadline Date: July 31, 2022.

• Confirmation Receipts and all supporting documents must be uploaded via e-courier.
• At no time are you to hand-deliver or post/mail your Confirmation Receipt and supporting documents.
• Applications and/or supporting documents received by post/mail will not be processed at this time.

An application fee applies to ALL postgraduate programmes.

Applicants can access and complete the relevant online application form at https://sta.uwi.edu/admissions/postgrad/

Applicants MUST scan and upload ALL supporting documents via e-courier as ONE upload. Receiving documents singly will delay the processing of your application.

These documents include:

1. Confirmation Receipt from the online application
2. Proof of payment – scanned receipt, online payment receipt
3. Certified Certificates
4. Curriculum Vitae

Any other relevant supporting documents

2

Status letters,  and registration matters

Persons will be required to submit their request for Status Letters via email to our Customer Service Representatives.

Requisite fees can be paid online using TouchNet Facility https://secure.touchnet.net/C24203_ustores/web/store_main.jsp?STOREID=17&SINGLESTORE=true

For further information please contact Customer Service Representatives below via the Live Chat Feature accessible at: https://sta.uwi.edu/admissions/postgrad/

Status Letters, Registration Matters and General information:

Mr. Owen Bruce

Email: Owen.Bruce@sta.uwi.edu

3

Examinations

The Examination Section of the Office of Graduate Studies and Research will receive and process electronic copies of relevant documents related to various examination matters. Please submit electronic copies of the following documents to PGExaminations@sta.uwi.edu:

• Re-entries to complete Research Projects/Papers
• Transfer of registration
• Deferral of exams
• Exemption and credits
• Extensions
• External Sitting of Exams
• Marksheets
• List of Examiners
• Supplementary Grade Report Forms
• Rescinding of Required to Withdraw (RTW)
• Requests for third and final attempts
• Remarking
• Consultations
• External Examination
• Application for the Examination of Research Projects/Papers
• Nomination of Examiners for externally examined Research Papers/Research Projects
• Examiners’ Reports

For further information please contact us at PGExaminations@sta.uwi.edu

4

Board of Examiners Meetings

Board of Examiners’ Meetings will  continue via the respective Departments’ video conferencing facility i.e., Zoom or Microsoft teams

For further information please contact:

Mrs. Jenelle Lezama-Thomas Jenelle.Lezama@sta.uwi.edu and

Mrs. Liselli Joseph Liselli.Joseph@sta.uwi.edu

5

Submission of Examination of Research Projects/Papers

Electronic submission of Externally Examined Research Projects/Papers will be received and processed.

Students should submit via e-mail to PGExaminations@sta.uwi.edu:

1. One (1) PDF copy of the research paper/project report (large files are to be submitted via drop box link)

2. Turnitin Report in PDF format

3. Certificate of Completion form

               signed by the Supervisor(s) and  Head of

               Department                 

For further information please contact us at PGExaminations@sta.uwi.edu

For the programmes where students are to submit to the Department, they are required to follow the procedures as prescribed by the Department.

6

Examination of theses & MFA Manuscripts

PhD/MPhil and MFA

OGSR will receive and process electronic   copies of relevant documents related to the following processes:

• Graduate Research Seminar Reports
• Application for Entry to the Examination of Thesis Forms
• Certificate of Completion
• Submission of Theses/Manuscripts for Examination/Resubmission of Examination/Revisions before proceeding to Oral Examinations.
• Submission of Corrected Thesis for the Award of the Degree.
• Nomination of Examiners
• Arrangements for PhD Oral Examinations.
• CITI Programme Completion Certificate & Transcript

Documents must be sent via e-mail to: PGResearch@sta.uwi.edu

For any queries during this period you can contact members of the Research Group via e-mail at the following e-mail addresses:

Ms. Candace Maundy - Candace.Maundy@sta.uwi.edu

(School of Educations, Faculty of Medical Sciences, Faculty of Science and Technology)

Ms. Sherelle Trim - Sherelle.Trim@sta.uwi.edu

(Faculty of Law, Faculty of Engineering, School of Humanities, Seismic Research Unit)

Mrs. Shernelle Babb - Shernelle.Babb@sta.uwi.edu

(Faculty of Food and Agriculture, Faculty of Social Sciences, SALISES, Institute of International Relations)

Ms. Vanessa Duncan - Vanessa.Duncan@sta.uwi.edu (Administrative Assistant, MPhil and PhD Matters)

7

Award of Degrees

Electronic submission of award grids will be received and processed.

Faculties, Departments and Institutes are asked to submit to PGAwards@sta.uwi.edu:

1. Award grids signed by the Head and Deputy Dean or Dean
2. Examiners’ reports
3. Correspondence (email or memo) on the agreement of the final mark and grade

For further information please contact us at PGAwards@sta.uwi.edu

8

Scholarships & Grants

Information related to

• Scholarships
• Research and Publications
• Research Ethics

For further information please contact: Sarah.Kalloo@sta.uwi.edu (Scholarships and Campus Research and Publications Fund)

campusethics@sta.uwi.edu (Research Ethics)

9

Miscellaneous / General

BANNER Related Matters

BANNER CONTACT:

Karlene.Hernandez@sta.uwi.edu

The Director, School for Graduate Studies and Research contact: GraduateStudiesandResearch.Director@sta.uwi.edu  

Assistant Registrar, Graduate Studies and Research and General Enquiries can be directed to Postgrad@sta.uwi.edu

APPLICATION MATTERS

TAUGHT MASTERS PROGRAMMES (PG Dip.; MSc; MA; M.Ed; DM)

FACULTY / UNIT

EXTENSION

• Social Sciences

82379

• Humanities & Education
• Medical Sciences

84367

• Science & Technology
• Food & Agriculture
• Arthur Lok Jack GSB

83194

• Engineering
• Law
• Sir Arthur Lewis Institute for Social and Economic Studies
• Institute for Gender & Development Studies

82575

APPLICATION MATTERS

RESEARCH DEGREES (MPHIL & PHD)

FACULTY / UNIT

EXTENSION

• Social Sciences
• Institute for Gender & Development Studies
• Sir Arthur Lewis Institute for Social and Economic Studies
• Food and Agriculture
• Arthur Lok Jack GSB

83178

• Engineering
• School of Humanities
• Law
• Seismic Research Unit

84192

• Science and Technology
• Medical Sciences
• School of Education

84193

SCHOLARSHIPS

Scholarships

83797