The Department of Electrical and Computer Engineering

1.1 Student Attendance

Regulation 3.6 (d) in The Faculty of Engineering: Undergraduate Regulations 2019-2020:

“Students who have not attended a minimum of 75% of classes would be treated as having failed the examination in those courses. Failure of the Faculty to enforce this rule is not to be construed as a waiver for future breach of this regulation.”

1.2 Extended Absence from Class

Please also note the University’s policy on absence from class as documented in Assessment Regulations For First Degrees, Associate Degrees, Undergraduate Diplomas And Certificates

Including GPA and Paligirism Regulations With Effect From 2018

“All registered students are required to attend prescribed lectures, practical classes, tutorials, or clinical instructions. Students with unsatisfactory class attendance or who have failed to submit any assessments set by his/her Examiner, are subject to debarment by the relevant Academic Board, on the recommendation of the relevant Faculty Board, from taking any University examination..”

1.3 Missed Coursework Exams Policy

Regulation 3.9 in The Faculty of Engineering: Undergraduate Regulations 2019-2020:

“A student who is absent from coursework/in course assignments for certified medical reasons, as prescribed in the University Regulations, shall be given an extension of the submission date for the affected assignment or an alternative assignment, oral exam or make-up test at a later date.”

1.4 Coursework Late Submission Policy

Regulation 3.10 (b) in The Faculty of Engineering: Undergraduate Regulations 2019-2020:

“Students are required to submit coursework by the prescribed date. Coursework will only be accepted after the deadline, in extenuating circumstances, with the specific written authority of the course Lecturer and in any event, not later than the day before the start of the relevant end of semester examinations of the semester in which the particular course is being offered.”

1.5 Policy on Re-Use of Previous Coursework Grade

Regulation 3.10 (a) in The Faculty of Engineering: Undergraduate Regulations 2019-2020:

“Students who fail a course may, within one (1) year of taking the course, request

that marks from the passed laboratory coursework be transferred to the next

registration of the course. In this regard, requests should be directed to the

Head of Department whose decision on this matter will be final.”

1.6 Statement of Academic Honesty

Academic dishonesty has grave consequences which may include receiving “no grade” on the assignment, debarment from class, or even expulsion from the University. 

Regulation 3.31 in The Faculty of Engineering: Undergraduate Regulations 2019-2020:

“Cheating, Plagiarism and Collusion are serious offences under University Regulations. (a) Cheating is any attempt to benefit one’s self or another by deceit or fraud.

(b) Plagiarism is the unauthorised and/or unacknowledged use of another person’s intellectual efforts and creations howsoever recorded, including whether formally published or in manuscript or in typescript or other printed or electronically presented form and includes taking passages, ideas or structures from another work or author without proper and unequivocal attribution of such source(s), using the conventions for attributions or citing used in this University. Plagiarism is a form of cheating.”

“ (c) For the purposes of these Regulations, ‘collusion’ shall mean the unauthorised or unlawful collaboration or agreement between two or more students in the preparation, writing or production of a course assignment for examination and assessment, to the extent that they have produced the same or substantially the same paper, project report, as the case may be, as if it were their separate and individual efforts, in circumstances where they knew or had reason to know that the assignment or a part thereof was not intended to be a group project, but was rather to be the product of each student’s individual efforts.”

Regulation 3.32 in The Faculty of Engineering: Undergraduate Regulations 2019-2020:

“Cheating, plagiarism and collusion shall be reported to the Campus Committee on Examinations and the penalties would be in accordance with the University Examination Regulations.”

Every electronic student submission made to the Department of Electrical and Computer Engineering may be subject to examination through an electronic plagiarism checker.

1.7 Redistribution of Course-Related Material

Please note the University’s notice on the redistribution of course-related material:

2 Course Delivery

2.1 Coursework Return Policy

University and departmental policies may require that coursework is archived.

Items that do not need to be archived will be returned to the student, within 2 weeks, with individual feedback written or attached to the submission.

For archived items general feedback, as well as the mark, will be published within 2 weeks of submission. Students may seek consultation for individual feedback, or ask to view the marked document, within 2 weeks of marks being published.

2.2 Course Communication Policy

General course related communication (e.g. timetable changes, course problems) between students and staff will take place using electronic forums. Forums will be monitored daily. In the event that the forums are not available, the class representative(s), will convey information between students/staff. Complaints should be addressed first to the individual staff member, next to the Course Examiner, and lastly to the Head of Dept.

Confidential course related communications between students to staff should be by email from their UWI email account. Responses will be sent within 3 working days. Communication in person, or by instant messaging, should be restricted to urgent matters, and should take place during timetabled class, lab, tutorial and open-hours.

2.3 Event Timing Policy

Students will receive at least 2 days notice of planned cancellations/rescheduling of items in the course plan. In the event of an unexpected/unforeseen cancellation, students will receive at least 2 days notice of the rescheduled class/lab time. Failure of staff to arrive within 15 minutes of the scheduled staff time should be treated as a cancellation.

Students arriving later than 15 minutes after the start of a lecture/lab may be denied entry and or attendance recording refused. Where this policy affects coursework exam/labs, the exam will be treated as missed.

2.4 Electronic submissions

All electronic submissions must comply with naming, formatting, and upload guidelines specified for the assignment. All human-readable files, created by the student, within an electronic submission, must contain the Student ID#, Semester and Academic Year of Creation, and name of the assignment. Single files will only be accepted in PDF and ASCII text formats. Folders containing sets of files must be compressed using ZIP or RAR compression formats.

Unless otherwise specified, the naming convention for files/folders within an electronic submission is 13 characters (excluding extension) where

• The first character indicates the type of submission: (R – report; A – assignment; L – lab responses; T – tutorial; P – project)
• The instructor for each file/folder within the submission will specify the second and third characters.
• The last 10 characters consist of an underscore (_) and the student’s 9-digit student ID #.

In the event that the upload platform is NOT available or the upload fails, students may email a copy of the file to the Instructor from their UWI email account, BEFORE the deadline, with the Course Code and Assignment Name in the title of the email. The SAME file MUST then be uploaded at the earliest opportunity.

Electronic submissions must be time-stamped AHEAD of the submission deadline. Time is determined by the upload/UWI e-mail platform. Late electronic submissions will be treated as any other late coursework submission. Students must check their submissions after upload. Corrupted submissions will be treated as no submission.

2.5 Remediation Policies

Students are responsible for the maintenance of any equipment issued for the completion of coursework. Loss or breakage of equipment will be deducted from caution money as per the Departmental/University guidelines:

• Where equipment failure affects a lab, the student will be allowed to complete the lab at a later date, however they will only be given credit for work completed in the interrupted session, after completion of the entire lab.
• Where equipment failure affects a project, the student/group will be offered replacement parts ONCE, if available. If project cannot be completed, students will only be given credit for the items completed.

Student attendance, and coursework performance, will be checked at 2-week intervals. Students who have borderline attendance (<80%) and/or coursework marks (<50%) will be confidentially contacted, informed of the problem, and referred to relevant support services.