Assistant Archivist

Cave Hill Campus:
Deadline Date: Wednesday, April 26, 2023

Applications are invited from suitably qualified persons for the post of Assistant Archivist in the Vice-Chancellery, located at the Cave Hill Campus in Barbados.


The Assistant Archivist, is responsible for overseeing the conduct of a program of archival management for the Federal Archives collection, and other permanent records at the repository, in accordance with established University policies and in keeping with the strategic goals of the University Archives and Records Management Programme (UARMP). The incumbent works with the University Archivist to ensure consistency in the management and preservation of University archives and to promote the work of the UARMP.


Reporting to the University Archivist in consultation with the Campus Registrar, Cave Hill, the successful candidate will be expected to:
  1. Manage the appraisal, accessioning and arrangement and description of University records at the West Indies Federal Archives Centre (WIFAC);
  2. Direct and supervise the work of Archives Assistants and other staff at the repository;
  3. Work with the University Archivist in developing and implementing a programme of preservation for the holdings at WIFAC, including the use of digitization where appropriate;
  4. Work closely with the Cave Hill Campus Records Manager in the identification of records of archival value on the Campus to be transferred to the archives repository and participates in the implementation of wider information management initiatives on the Campus;
  5. Manage the archival information management system ensuring that information on the holdings is indexed and added to the system on a timely basis; and provides training to users of the system both at Cave Hill and in the wider UARPM group;
  6. Coordinate the provision of reference services to researchers seeking access to the holdings of the repository both in person and online;
  7. Serve as Recording Secretary to the Federal Archives Advisory Board (FAAB) and in that capacity, provides support to the Chair, prepares, distributes and keep the Committee minutes and papers; and prepare regular reports to the University Archives and Records Management Committee (UARMAC) on the activities of the FAAB;
  8. Contribute, as part of the UARMP group, to University-wide records and information management programmes and projects and to the review/development of relevant archives and records policies and procedures;
  9. Work with University Archivist to promote the work of the UARMP in outreach activities including observation of International Archives week and other relevant professional events; participates in the planning, research and development of exhibits, and special programmes.

Qualifications and Experience:

  • A Masters level degree in Archives and Records Management or A Master’s level degree in a related field together with possession of Certified Archivist designation or other certification in archives management;
  • At least five years of progressively responsible experience working in the field of archives and records management
  • Experience in implementing and managing systems for the management of records and archives in electronic/digital format


The successful applicant will be expected to assume duties as soon as possible.


Full details of the remuneration package may be obtained from the Office of Administration by contacting us on email: Detailed applications giving i) full particulars of qualifications and experience, biodata; and ii) the names, titles, mailing and e-mail addresses, fax and telephone numbers of three (3) referees should be sent as soon as possible to the: UNIVERSITY REGISTRAR, OFFICE OF ADMINISTRATION, THE VICE CHANCELLERY, UNIVERSITY OF THE WEST INDIES, MONA, KINGSTON 7, JAMAICA, W.I., E-mail:


The closing date for receipt of applications is April 26, 2023.


The University of the West Indies thanks all applicants, however, only shortlisted candidates will be contacted.