Refund Policy

Refunds to Students

Refunds to students of tuition fees will be processed in the following cases:

• Overpayment of fees
• Where requests for the following have been approved:
  • Leave of Absence (LOA)
  • Withdrawal
  • Deferral of Entry
  • Change of academic/registration status (Full-Time to Part-Time)
  • Reduction in course load (applicable to Part-Time undergraduate students)
• Where a donor has paid monies to UWI and authorized a refund to a student.

A student is not deemed to have been granted Deferral of Entry, LOA or Withdrawal until written approval is given by Academic Board or the Campus Committee for Graduate Studies and Research. However, for the purpose of refunds, the amount/percentage will be dependent on the date of application. Students are advised to apply as early as possible for Deferral of Entry, LOA or Withdrawal.

Refund of miscellaneous fees will be made only if the student has been granted Deferral of Entry by Academic Board or the Campus Committee for Graduate Studies and Research.

Students who pay residence fees but do not take up residence will receive 100% refund. Students will not be refunded if they discontinue residence before the Semester ends unless another occupant is found. Refunds of residence fees will not be granted for the last three weeks of the semester.

Refunds to students who have received scholarships, grants or any other financial assistance will not be processed until the funds have been received by the University.

Refunds to Donors of Scholarships/Bursaries

Excess funds remitted to the University will be refunded to donors in accordance with the terms and conditions of the relevant scholarship/grant.

Refund of Tuition Fees to the Students’ Loan Bureau (SLB) and Other Lending Agencies

The amount of tuition fees refundable to the Students’ Loan Bureau and other lending agencies will be based on the refund schedule below unless otherwise agreed with the Bureau or other lending agency.

Refund Schedule

Students will be granted a refund of tuition fees for the relevant semester based on the time frame in which applications for LOA or Withdrawal are made in writing to the Faculty.

Within the first four weeks of the start of the semester — 100%
After Week 4 — 65%
After Week 5 — 50%
After Week 6 — 40%
After Week 7 — 25%
After Week 8 — 0%

Note: Students who have not paid fees and have applied for LOA or Withdrawal will be required to pay the fees due before they resume their programme of study, based on the schedule above.

Administrative Charge

There is an administrative charge of $2,000 for refunds based on LOA and Withdrawal. Students who request LOA and Withdrawal on medical grounds may be given special consideration based on documentation provided to Academic Board or the Campus Committee for Graduate Studies and Research.