Postgraduate Student Leave of Absence Online Procedure
Dear Students,
Who is eligible for LOA
The Leave of Absence option only applies to students who have registered, been financially cleared, and have completed at least one (1) semester of their graduate programme. It is not available to new Postgraduate Students who are commencing programmes for the first time in September 2020.
New students who have received an offer of a place to commence their degree programme from September 2020 are required to contact their respective Faculty/Programme Representative or Customer Service Personnel at the Graduate Studies Office to learn of the options available should they not wish to commence their degree programme in September 2020.
LOA Approval Process
Once a student submits an online Leave of Absence request, the student should check their online student academic record/transcript located in the student portal within two weeks of the online submission to verify whether the request was approved.
Please note: Late Leave of Absence requests received after September 18, 2020 will not be accepted/approved.
LOA for Medical Reasons Process
Only Leave of absence requests for medical reasons e.g. pregnancy is accepted throughout the semester. Since the online LOA portal closes on September 18, 2020, students are asked to submit the Leave of Absence request for medical reasons via email to postgrad@sta.uwi.edu (i.e. letter should be addressed to the Senior Assistant Registrar, Graduate Studies and Research) to the Graduate Studies and Research office.
An official medical letter from the student’s doctor must accompany this type of LOA request otherwise your request will not be accepted/considered. Kindly scan and email both documents to the email address indicated above. Do not submit your medicals for Leave of Absence to the Health Service Unit (HSU).
Online LOA Portal – Technical Difficulties
For technical difficulties, students are asked to send an email to servicedesk@sta.uwi.edu.
For any additional information regarding Leave of Absence, please visit https://sta.uwi.edu/resources/documents/postgrad/Postgraduate-Leave-of-absence.pdf.
