Become an Examination Invigilator
Examination Invigilators play an essential role in ensuring that examinations are conducted in a fair, orderly, secure and professional environment. By joining the invigilation team, you will help protect the integrity of the University’s assessment process and support candidates during an important stage of their academic journey.
Applications are welcomed from persons who can demonstrate professionalism, sound judgement, reliability and a strong commitment to confidentiality and academic integrity.
Why Apply?
Serving as an Examination Invigilator provides an opportunity to:
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- Contribute to the integrity and credibility of the University’s examinations.
- Support a fair and consistent experience for all candidates.
- Gain experience in regulated examination administration.
- Strengthen your skills in observation, communication, teamwork and record-keeping.
- Become part of a professional team supporting one of the University’s most important academic processes.
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Who can apply?
What Does an Examination Invigilator Do?
Invigilators work under the direction of a Chief Invigilator and assist with the effective administration of written examinations.
Responsibilities may include:
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- Reporting to the assigned examination venue at the prescribed time, which will be no less than one hour before the examination begins.
- Preparing the examination room and arranging approved examination materials.
- Assisting with the orderly admission and seating of candidates.
- Distributing question papers, answer books and other authorised materials.
- Confirming candidates’ attendance and identifying absentees.
- Maintaining constant watchfulness throughout the examination.
- Ensuring that silence and order are maintained.
- Preventing candidates from accessing unauthorised materials or receiving unfair assistance.
- Referring candidates’ questions and examination irregularities to the Chief Invigilator.
- Monitoring late arrivals and candidates who are permitted to leave the room.
- Collecting, checking and securely organising examination scripts and related materials.
- Ensuring that no scripts, question papers or examination materials are left behind.
- Assisting with the accurate completion of examination records and reports.
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Protecting Examination Integrity
Throughout each examination, Invigilators are expected to remain vigilant and ensure that candidates do not:
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- Communicate with one another.
- Copy from another candidate.
- Consult unauthorised books, notes or electronic devices.
- Access any form of unfair assistance.
- Create a disturbance that affects the proper conduct of the examination.
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Any suspected irregularity must be reported immediately to the Chief Invigilator for formal action in accordance with the University’s Assessment Regulations.
Invigilators must not interpret examination questions, advise candidates on the content of a paper or comment on a possible error. All such queries must be referred through the appropriate examination procedures.
The Qualities We Are Seeking
Effective invigilation requires more than simply supervising an examination room. Applicants should be able to demonstrate:
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- Reliability and punctuality.
- Alertness and close attention to detail.
- Integrity, discretion and confidentiality.
- The ability to follow regulations and instructions carefully.
- Professional and respectful communication.
- Calmness when responding to unexpected situations.
- The ability to remain attentive for extended periods.
- A willingness to work as part of an examination team.
- The ability to act impartially and treat all candidates fairly.
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Your Commitment Matters
Once an individual accepts an invigilation assignment, that person is expected to honour the commitment.
Withdrawal should occur only in the case of an emergency, and the Examinations Section must be informed as soon as possible.
Punctuality is also essential. Invigilators must report at the time stated in their assignment instructions. Late arrival may disrupt the preparation of the examination venue and must be reported to the Campus Registrar.
Ready to Support the Examination Process?
Applicants should review the responsibilities carefully before submitting an application.
By applying, you confirm that you understand the importance of punctuality, confidentiality, vigilance, professionalism and compliance with the University’s Assessment Regulations.
Apply today and help us maintain examinations that are fair, secure and professionally administered.
For further information, please contact:
Examinations Section
Office of the Campus Registrar
The University of the West Indies
St. Augustine Campus
Email: STA-Examination.Invigilation@uwi.edu
Important Information
Submission of an application does not guarantee appointment.
Appointments and assignments are made by the Campus Registrar based on the operational needs of the University, the number of candidates, examination venues, scheduling requirements and the applicant’s suitability and availability.
Invigilators will be required to attend orientation or training and must comply with all instructions issued by the Examinations Section and the Chief Invigilator.