Registration Guidelines

Postgraduate Registration Guidelines

What is Registration

A student is deemed to have registered for a programme/course only when all financial obligations have been met to the University of the West Indies (in other words when all required fees have been paid). At that point the student is deemed to be financially clear and is free to access the relevant services.

NEW STUDENTS:

Before proceeding to register online please ensure that you have accepted the offer on the application portal.

If you have any questions please contact The Office of Graduate Studies and Research at STA-PGOnline@sta.uwi.edu

Important Information / Dates

With effect from semester 1-2009/2010 academic year, any student who writes an examination(s) for a course (s) for which he/she is not registered will not be credited for such course/s.

HOW TO REGISTER

ALL students will be required to register Online using the Student Portal. This means that students can register online via the web from anywhere, either on-campus or off-campus, using a computer with internet access between the hours of 6.00 a.m to 12.00 midnight Eastern Standard Time. Review the full details of the registration procedure

REGISTRATION BY SEMESTER ONLY

You are asked to note specifically that you are required to register every semester until you are awarded your degree. There will therefore be two (or three) periods of registration every year depending on the structure of your programme ie Semester I, Semester II and Summer (where applicable). This means that:

All students will be required to register by semester only
Students will be required to do on-line registration at the beginning of Semester I for ONLY semester I and Year Long courses. When one selects Year Long courses a Semester 2 reading, however, will appear on the Fee Assessment Invoice. This is normal.
Students will be required to do on-line registration at the beginning of Semester II for ONLY semester II courses and similarly for Summer.
New First Time Students who have no Semester I courses will be required to seek deferral of registration to the next semester. Continuing students who have no Semester I or Semester II courses will be required to apply for a Leave of Absence.
If you have only Year Long Courses to select then you must still register during Semester I for these Year Long courses by registering for REGS1000
If you have other courses including Year Long courses to select in Semester I there would be no need to use REGS 1000 for the year long course. Register as normal.

WHEN TO REGISTER

All students are required to register by the end of the 2nd week of the first semester and by the end of the 2nd week of the second semester.
Late registration shall be permitted up to the end of the 3rd week of the first semester on payment of a late registration fee.
Late registration and changes in registration after the deadline date may be facilitated only in exceptional circumstances at the discretion of the Campus Committee for Graduate Studies and Research..
CONTINUING STUDENTS who are not registering for any courses during one of the semesters are required to apply for leave of absence. Failure to do so may result in your being considered to have withdrawn from the University.

PENALTIES FOR NON-PAYMENT OF FEES

Deregistration of Students for Non-Payment of Fees

New First Time Students

New First Time students who have not registered or registered but failed to pay ALL required fees by the last working day of September for Semester !, the last working day of Semester II and last working day of June for Summer sessions will have their offer withdrawn and will be required to submit a new application for admission within the application period for entry at a future date.

Continuing Students

CONTINUING STUDENTS who have not selected courses or selected courses but failed to pay ALL required fees by the last working day of September for Semester I and the last working day of February for Semester II and the last working day of June for the summer session, will be placed on a Compulsory Leave of Absence.

NEW AND CONTINUING STUDENTS who may have paid fees but NOT selected courses by the end of the official registration period would be required to seek the approval of their Faculty and the Academic Board/Campus Committee for Graduate Studies and Research for late registration no later than mid-October for Semester 1, mid March for Semester 2 and mid-June for the Summer session. Additional late registration fines will be imposed.

NOTE: Registration will not be permitted after that period without the approval of the Faculty/Academic Board/Campus Committee for Graduate Studies and Research. Additional late registration fines will be imposed by the Academic Board.

CHECK YOUR RECORDS REGULARLY TO ENSURE THAT THEY ARE ACCURATE AND UP-TO-DATE

Postgraduate Registration for Undergraduate courses:

Postgraduate Students, for example, Qualifying Students, required to select Undergraduate courses are reminded that they can only do so by selecting courses under the SO2 section. If the courses do not appear there please contact the Office of Graduate Studies and Research by calling extensions 82613 or 84190.

For students who do not have access to the internet, Computer Labs will be made available for use Monday to Friday- 9am - 6pm but in some instances these times will vary. Click here to view lab availability.

ACADEMIC ADVISING SCHEDULE

Please be reminded that academic advising holds have been placed on the record of New First Time Students who MUST attend for academic advising. These holds can be removed ONLY by the representative in the department at the point of academic advising. The Office of Graduate Studies and Research is not authorized to remove such holds.

Review the Orientation & Academic Advising Schedules for Faculties and Departments.