REGISTER IN JUST 7 STEPS

Tip: Even after you are registered, remember to REVIEW YOUR RECORDS REGULARLY to ensure that they are accurate and up-to-date.

STEP 1: GET YOUR REGISTRATION INFORMATION

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STEP 2: REGISTER FOR GATE

NOTE: GATE funding is currently available only for undergraduate students who are nationals of Trinidad & Tobago. All other students – skip to STEP 3.

  1. REGISTER TO OBTAIN e-GATE IDENTIFICATION NUMBER

    First, you must register for the GATE e-Service at the GATE Registration Centre (GRC).
    Visit https://sta.uwi.edu/gate/  to find out about the GATE procedure, including eligibility, means testing and more.

    To successfully register for the GATE e-Service, you must
    • present original copies of your birth certificate, and one other form of identification (National ID or passport ONLY), and
    • provide a valid e-mail address for receiving notifications.

    After registering at the GATE Registration Centre, you will receive an email informing you that a GATE e-Service account has been created for you, along with an activation code, GATE e-Service ID, and password. After activation, use the GATE e-Service ID and password to log in to your account on the GATE e-Service website (www.e-gate.gov.tt), and apply for GATE online.

  2. APPLY FOR e-GATE FUNDING

    To apply online for e-GATE funding you must have soft copies (scanned PDF OR JPEG) of the following documents:

    • UWI acceptance letter (for new students only)
    • Electronic birth certificate and one other form of identification (National ID or passport ONLY)
    • Marriage/divorce certificate (for married/divorced students)
    • Latest results slip
    • Deed poll (for name change)

    Complete, edit or re-submit your application as necessary.
    On completion, print and sign a Student Copy of the electronic application form and attach it to your UWI fee sheet.

  3. SELECT THE APPROPRIATE PERIOD ON THE E-GATE APPLICATION FORM

    • For the 2021/2022 Academic Year, select the period September 2021 to August 2022.
    • Select this period whether you are applying for funding for Semester 1 or Semester 2.

  4. SELECT THE APPROPRIATE SEMESTER ON THE E-GATE APPLICATION FORM
    • DO NOT select ANNUAL.
    • Select Semester 1 (one) if you are applying for funding for September to December.
    • Select Semester 2 (two) if you are applying for funding for January to May.
    • Select Semester 3 (three) if you are applying for funding for May to July.

  5. INSERT YOUR UWI STUDENT REGISTRATION NUMBER ON THE E-GATE APPLICATION FORM
    • New students – your UWI registration number is included in your offer letter.
    • Continuing students – Use you assigned UWI registration number. DO NOT use the number on your UWI Student Smart Card.

  6. SELECT THE CORRECT INSTITUTION ON THE E-GATE APPLICATION FORM
    • Select “The University of the West Indies, St. Augustine.”

  7. PRINT THE STUDENT COPY OF THE E-GATE APPLICATION FORM
    • Sign the copy of the printed form.
    • Submit the signed form to UWI along with the documents listed in STEP 6 below.

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STEP 3: GO TO ACADEMIC ADVISING

  1. Check the Faculty Advising Schedule online for dates and instructions for your faculty’s undergraduate and postgraduate advising sessions.
  2. Attend your Academic Advising session.

SEMESTER 1 Advising:

  • Faculty Orientation and Academic Advising sessions are COMPULSORY for New and Returning/Re-Entry Students and OPTIONAL for Continuing Students.

SEMESTER 2 Advising:

  • Consult your Faculty Advisor for information on the courses you must select online.

SUMMER SESSION:

  • Check the Summer Programme webpage or Faculty notice boards and timetables for a list of courses being offered before attempting to select your course(s) online.

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STEP 4: SELECT COURSES ONLINE

NOTE: The system does not check for timetable conflicts. Be careful not to select courses that meet at the same time.

  1. Read the registration guide that applies to you: either the Undergraduate Online Registration Guide or the Graduate Online Registration Guide

  2. Follow the instructions to select courses online.
    NOTES:
    1. At the BEGINNING of each academic year, you are required to register for:
    2. All Semester 1 courses
    3. All Year-Long courses (where applicable)
    4. If the ONLY course(s) you are reading in Semester 1 are Year Long course(s) on-line, with no other course(s), you must FIRST select the course REGS 1000 in Semester 1.
    5. Registration for Semester 2 courses takes place at the beginning of Semester 2, normally in January of each year.
    6. Year Long course(s) registration and fees will appear on your Registration Fee Assessment/ Invoice under Semester 2.

  3. Print your Course Registration Fee Assessment Invoice. This is required to complete the financial clearance process.
    • Check CAREFULLY to ensure that the courses for which you registered online are listed on your course Registration Fee Assessment Invoice.
    • Ensure that the fees payable (tuition and compulsory) correspond with the financial information booklet. If not, contact the Students and Receivables Section, The Lloyd Braithwaite Student Administration Building. Tel: 662-2002, exts: 82137, 82356, 83370, 83379, 83382, 84136, 84137, 84173, 84176, 84178, 84181, 82143.

NOTE:  As a student, it is your responsibility to ensure that you have met the pre-requisites for each course in which you have registered.

TIP:  Be careful not to select courses that meet at the same time. The system does not check for timetable conflicts.

POSTGRADUATE STUDENTS – NEW COURSE REGISTRATION NUMBERS

In keeping with the phased introduction of the PG GPA system, there are now separate Course Registration Number (CRN) codes for students admitted prior to 2021/2022 (non-GPA) and students starting their programme in or after 2021/2022. All other course information is the same. Only the CRNs are different. Details are available in the Graduate Online Registration Instruction Guide.

EVENING UNIVERSITY STUDENTS REGISTERING FOR SUMMER COURSES

Evening students (E01 section) registering for SUMMER (SUM section) courses MUST:

  1. Submit a written request to the Office of the Dean of the respective faculty to register for the course(s);
  2. Await phone or e-mail notification from the faculty (3 - 5 working days) of approval to register and make payment for the course;
  3. Pay your fees at Branch of Republic Bank Ltd. using the bank deposit slip provided;
  4. Present payment slip (copy) to Dean’s Office;
  5. Register online for course.

Evening University students who wish to register for an out-of-faculty summer course would be required to pay the tuition for the relevant Faculty.

 
REQUEST FACULTY OVERRIDES ONLINE

Detailed information about Faculty Overrides is available online. To check the status of your override application:

  • Log in to the Student Portal
  • Go to mySecure Area
  • Select Student Services & Financial Aid
  • Select Registration
  • Select Check Your Registration Status

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STEP 5: ENROLL IN FEE PAY TO OBTAIN FINANCIAL CLEARANCE (NEW AND MANDATORY)

  • Click here to log into the Student Portal to register for Fee Pay. 
  • Click mySecure Area
  • Follow the order of activities under the heading Registration Road Map
    • Select the semester with an active status to enrol for courses online
    • Print Fee Sheet
    • Select Fee Pay to enroll in a payment plan.  See tutorial video.

Additional information:  

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STEP 6: GET UWI STUDENT ID CARD/SMART CARD

INSTRUCTIONS FOR NEW STUDENTS
As a new incoming student, you can submit your photo online to be printed on your UWI ID Card by following the steps below:

  1. Have someone take your picture.
    For more details and instructions on the criteria for acceptable photos: https://idcard.sta.uwi.edu/Guide

  2. Complete online course selection to receive an e-mail with login credentials.
    On completion of on-line course selection, an e-mail will be sent to your personal e-mail address with the information and login credentials to access the UWI ID Card Photo Upload Application.

  3. Upload photo.
    Login to the UWI ID Card Photo Upload Application with the credentials received and upload your photo.

  4. Photo will be validated.
    Your photo will be reviewed to determine whether it is appropriate to be printed on the UWI ID Card. If your photo is approved, you will receive a notice stating the location, date and time to collect your UWI ID Card. If the photo has been rejected, you must submit a new photo.  Check your e-mail regularly to see whether your photo has been accepted or if you must take and submit a new photo, and do so as soon as possible.

  5. Collect UWI ID Card*
    Having obtained financial clearance, visit the following link to receive further instructions on how to access The UWI Student ID/Smart Card: https://idcard.sta.uwi.edu/.
    For further information, email IDCard.Help@sta.uwi.edu or call 662-2002 Ext. 83120.
     
    * ID Card Distribution for New Students (2021/2022)
    Due to Covid-19 restrictions, ID Card distribution will be by appointment ONLY.
    The proposed period for ID Card Distribution/Collection for new incoming students is Monday 11 October 2021 - Friday 29 October 2021.
    Information on how to make an appointment and the location for collection of UWI ID cards will be circulated shortly.
    Special arrangements will be made to facilitate students outside of Trinidad & Tobago.

INSTRUCTIONS FOR CONTINUING STUDENTS

  • Your UWI Student ID Card is automatically revalidated on receipt of financial clearance.
  • If your previous UWI ID Card has not yet been replaced with the new smartcard ID card, you must use the process above to obtain a new UWI ID Card.
    NOTE: Financial clearance is required to obtain a UWI Student ID Card.

    *ID Card Distribution for Students Who Entered in 2020/2021
    Due to Covid-19 restrictions, ID Card distribution will be by appointment ONLY.
    The proposed period for ID Card Distribution/Collection for students who entered the University in 2020/2021 is Monday 23 August 2021 – Friday 10 September 2021.
    Information on how to make an appointment and the location for collection of UWI ID cards will be circulated shortly.
    Special arrangements will be made to facilitate students outside of Trinidad & Tobago.

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STEP 7: MAINTAIN FINANCIAL CLEARANCE

Submit Your Registration Documents

This should be submitted via e-Courier before the deadline date of your first instalment. 
You are required to scan the following documents (as applicable), then save and upload them as ONE PDF document.

  1. Signed fee assessment sheet
  2. Signed e-GATE application form (where applicable)
  3. Scholarship letter (where applicable)
  4. Proof of payment (where applicable)
    1. Bank Deposit Slip (Front and Back)
    2. Online Transfer
    3. Wire transfer
  5. Final Project/Thesis Submission receipt (where applicable)
  6. Approved Tuition Waiver Forms (where applicable)

 
After you have saved all your documents into a SINGLE PDF file, re-name your file using the following information:

  1. Student ID number
  2. Student’s full name (first name and last name)
  3. Faculty (select as appropriate: FOE, FFA, FHE, FOL, FMS, FSS, FST, AOS-Academy of Sport)

Example: 816000430SamPaulFSS
 
NOTE: Students accessing GATE funding must register for the GATE e-Service ID at the GATE Registration Centre (See STEP 2 above). The eGATE Application Form must be signed at the top and the following information must be clearly seen:

Period: September 2021 - August 2022
Academic Year 2021 / 2022
Semester: 1
 

PENALTY FOR NON-PAYMENT OF FEES

An AR Hold (Accounts Receivable) will be placed on your account once a payment is missed.
 
PAY INSTALMENTS ON TIME


Automated Payment Plans - Sponsored Students

Instalments

Semester 1 Deadline Dates

%
 of Fees Due

Semester 2 Deadline Dates

%
 of Fees Due

Summer
 Deadline Dates

%
 of Fees Due

1st Instalment

02-Oct-21

15*

1-Feb-22

15

31-May-22

50

2nd Instalment

15-Oct-21

15*

28-Feb-22

15

30-Jun-22

50

3rd Instalment

15-Nov-21

70

31-Mar-22

70

 

 

 

 

 

 

 

 

 

Automated Payment Plans – Non- Sponsored Students

Instalments

Semester 1 Deadline Dates

%
 of Fees Due

Semester 2 Deadline Dates

%
 of Fees Due

Summer Deadline Dates

%
 of Fees Due

1st Instalment

02-Oct-21

40*

1-Feb-22

40

31-May-22

50

2nd Instalment

15-Oct-21

30

28-Feb-22

30

30-Jun-22

50

3rd Instalment

15-Nov-21

30

31-Mar-22

30

 

 

 
 

HOW TO PAY YOUR FEES

Students can pay fees using any ONE of the following methods:

  1. Pay online - Mastercard or Visa Credit Cards, International Debit Chip Cards, and Trinidad & Tobago Debit Chip Cards accepted.

    1. Log on to the Student Portal at https://my.uwi.edu.
    2. Log on to mySecure Area
    3. Select Student Services & Financial Aid
    4. Click Student Records 
    5. Select FEE PAY
    6. From there, follow steps to complete payment. 

    NOTE: You can click in the “amount” field to change it to your desired figure. Once the payment is completed you will receive confirmation via email.
     

  2. Pay at any branch of Republic Bank Ltd.

    1. Use The UWI student bank deposit slip or general deposit slip to make a payment to Account Number: 160 284 581 001 CHQ.
    2. Make sure that the student’s name, address, and UWI Student ID number are entered on the bank deposit slip. 
    3. You must receive one of the following from the bank teller: either 2 copies of the UWI deposit slip or a validated print of transaction.

     

  3. Pay through Internet Banking to the following bank account:

    Republic Bank Limited
    UWI, St. Augustine, Trinidad
    RT Number: 010100903
    Account Number: 160 284 581 001 CHQ
    Account Type: CHQ
    Account Name: The University of the West Indies
    Reason for Payment: Provide details e.g. Student ID #, Name, Reference #, etc.
     
  4. Pay through Wire Transfer

    TTD Deposits ONLY

    Republic Bank Limited
    UWI, St. Augustine, Trinidad
    Swift Address RBNKTTPX
    Account: 160 284 581 001 CHQ
    Account Name: The University of the West Indies
    Reason for Payment: Provide details e.g. Student ID #, Name, Reference #, etc. 
     
    USD Deposits ONLY
    Intermediary Bank (Pay-Thru Bank) FW 026 009 593
    Bank of America
    100 West 33rd Street
    New York
    New York 10001
    USA
    Swift Address: BOFAUS3N
     
    Receiving Bank
    (Holder of the recipient’s account) Account #65503 52163
    Republic Bank Limited
    FOREX Trinidad
    Swift Address: RBNKTTPX
    Account No. / Beneficiary Customer for Account #0002/110/10635 CHQ
    The University of the West Indies, St Augustine
    Reason for Payment: Provide details e.g. Student ID #, Name, Reference #, etc. 
     
PLEASE NOTE:

  • Non-national students in the Faculty of Medical Sciences are required to pay their tuition fees in US currency.
  • All students from non-contributing countries are also required to pay their tuition fees in US currency.

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Congratulations! Now that you’ve registered, you’re ready to attend class.

We wish you every success!