Registration Procedure

REGISTER IN JUST 7 STEPS

  1. Get your Registration Information
  2. Go to Academic Advising
  3. Register for Gate
  4. Select Courses Online
  5. Pay Your Fees
  6. Obtain Financial Clearance
  7. Get Your UWI ID / Smart Card

Tip: Even after you are registered, remember to REVIEW YOUR RECORDS REGULARLY to ensure that they are accurate and up-to-date.

STEP 1: GET YOUR REGISTRATION INFORMATION

STEP 2: GO TO ACADEMIC ADVISING

  1. Check the Faculty Advising Schedule online for dates and locations of your faculty’s advising sessions for undergraduate and postgraduate students.
  2. Go to your Academic Advising session.
  • SEMESTER I:  Faculty Orientation and Academic Advising sessions are COMPULSORY for New and Re-Entry Students and OPTIONAL for Continuing Students.  
  • SEMESTER 2: Consult your Faculty Advisor for information on the courses you must select online.
  • SUMMER SESSION: Check the Summer Programme webpage or Faculty notice boards and timetables for a list of courses being offered before selecting your course(s) online.

STEP 3: Trinidad and Tobago Citizens ONLY –
REGISTER FOR GATE

Tip:  Trinidad and Tobago citizens who wish to access GATE funding must apply for GATE every semester

  • REGISTER TO OBTAIN e-GATE IDENTIFICATION NUMBER

First, you must register for the GATE e-Service at the GATE Registration Centre (GRC).

[Visit the e-GATE website or call 800-GATE for information].
In order to successfully register for the GATE e-Service, you must

  • present original copies of your birth certificate, and one other form of identification (National ID or passport ONLY), and
  • provide a valid e-mail address for receiving notifications.

After registering at the Gate Registration Centre, you will receive an email informing you that a GATE e-Service account has been created for you, along with an activation code, GATE e-Service ID, and password. After activation, the ID and password will be used to log in to your account on the GATE e-Service website (www.e-gate.gov.tt), and apply for GATE online.

  • APPLY FOR e-GATE FUNDING

To apply online for e-GATE funding it is necessary to have soft copies (scanned PDF OR JPEG) of the following documents:

  • UWI acceptance letter (for new students only)
  • Electronic birth certificate and one other form of identification (National ID or passport ONLY)
  • Payment slip (postgraduate students only)
  • Marriage/divorce certificate (for married/divorced students)
  • Latest results slip
  • Deed poll (for name change)
  • Complete, edit or re-submit your application as necessary
  • On completion, print and sign a Student Copy of the electronic application form and attach it to your UWI fee sheet.
  • SELECT THE APPROPRIATE PERIOD ON THE E-GATE APPLICATION FORM
  • For the 2016 / 2017 Academic Year select the period September 2016 to August 2017.
  • Select this period whether you are applying for funding for Semester 1 or Semester 2.

 

  • SELECT THE APPROPRIATE SEMESTER ON THE E-GATE APPLICATION FORM
  • DO NOT select ANNUAL
  • Select Semester I (one) if you are applying for funding for September – December.
  • Select Semester II (two) if you are applying for funding for January to May.
  • Select Semester III (three) if you are applying for funding for May to July.
  • INSERT YOUR UWI STUDENT ID (REGISTRATION NUMBER) ON THE E-GATE APPLICATION FORM
  • Use your 8-digit or 9-digit student registration ID number
  • DO NOT use the number on your UWI Student Smart Card.

 

  • SELECT THE CORRECT INSTITUTION ON THE E-GATE APPLICATION FORM
  • Select “The University of the West Indies, St Augustine.”
  • PRINT THE STUDENT COPY OF THE E-GATE APPLICATION FORM
  • Sign the copy of the printed form
  • Submit the signed form to UWI along with the documents listed in STEP 6 below.

STEP 4: SELECT COURSES ONLINE

To access the online registration log in to the Student Portal at at https://my.uwi.edu. Your user ID is your 8-digit or 9-digit student registration ID number On first login your password is your date of birth in the format YYYYMMDD. Click on MySecureArea and register for your courses.

You can register online wherever there is a stable and secure internet connection or you can visit one of the computer labs on campus designated for online registration.

a. Read the Online Registration Instruction Guide 

b. Follow the instructions to select courses online.

  • NOTE: At the BEGINNING of each academic year you are required to register for:
    • All Year-Long courses (where applicable)
    • Registration for Semester 2 courses takes place at the beginning of Semester 2 normally in January of each year

c. Print your Course Registration Fee Assessment Invoice. This is required to complete the financial clearance process.

  • Check CAREFULLY to ensure that the courses for which you registered online are listed on your course Registration Fee Assessment Invoice
  • Ensure that the fees payable (tuition and compulsory) correspond with the financial information booklet. If not, contact the Student Accounts Section:
    • Tel: 662-2002, Exts: 82137, 82356, 83370, 83379, 83382, 84136, 84137, 84173, 84176, 84178, 84181, 82143.

NOTE.  It is the student’s responsibility to ensure that she / he has met pre-requisites for each course in which she /he has registered.

Tip:  Be careful not to select courses that meet at the same time. The system does not check for timetable conflicts.

 

EVENING UNIVERSITY STUDENTS:  HOW TO REGISTER FOR SUMMER COURSES

Evening students (E01 section) registering for SUMMER (SUM section) courses MUST:
  1. Submit a written request to the Office of the Dean of the Respective Faculty to register for the course(s)
  2. Await phone or e-mail notification from the faculty (3 - 5 working days) of approval to register and make payment for the course
  3. Pay your fees at Branch of Republic Bank Ltd. using the bank deposit slip provided.
  4. Present payment slip (copy) to Dean’s office
  5. Register online for course.

Evening University students who wish to register for an out of faculty summer course(s) would be required to pay the tuition for the relevant Faculty

 

HOW TO REQUEST FACULTY OVERRIDES ONLINE
Detailed information about Faculty Overrides is available online. Students must check the status of their override application online as follows:

  • Log in to the Student Portal
  • Go to MySecureArea
  • Select Student Services & Financial Aid
  • Select Registration
  • Select Check Your Registration Status

 

HOW TO CHANGE YOUR REGISTRATION
See the instructions online on Changing Your Registration if you need to do the following:

  • Add or drop courses,
  • Change your Major or Option
  • Change your enrolment status (full time / part time / evening)
  • Change your personal information

STEP 5: PAY YOUR FEES

View or download the appropriate fee booklet:
•     Undergraduate Fee Booklet (PDF)
•     Postgraduate Fee Booklet (PDF)


Notice 1: De-Registration of Students for Non-Payment of Fees

Notice 2: About the new Student Amenities Fee

Students can pay fees at any branch of Republic Bank Ltd. OR use UWI’s Online Payment System:

PAY AT THE BANK

  • Payment must be made on the UWI student bank deposit slip
  • Enter your name, address and UWI Student ID number on the bank deposit slip
  • The Bank Teller will return two (2) copies of the deposit slip to you. One to be submitted with the course Registration Fee Assessment Invoice and the other for your records.
  • Faculty of Medical Sciences students who are non-nationals are required to pay tuition fees in United States currency (US$).
  • Students from non-contributing countries are required to pay tuition in United States currency (US$).

PAY ONLINE
Please note that only VISA credit cards are currently accepted for online payments

  1. Log on to the Student Portal at http://my.uwi.edu 
  2. Go to MySecureArea
  3. Select / click on Online Payments
  4. Print a copy of your online payment receipt (proof of payment) and attach it to your Course Registration Fee Assessment Invoice.

NOTE: All fees (including any applicable late charges) must be paid by

  • the last working day of September for Semester 1
  • the last working day of February in the case of Semester 2
  • the last working day of June in the case of Summer session.

PENALITIES FOR NON-PAYMENT OF FEES

  • For a New First-Time or Re-Entry student - De-registration
  • For a Continuing Student - Automatic Placement on Compulsory leave (CL)

 

STEP 6: SUBMIT DOCUMENTS TO OBTAIN FINANCIAL CLEARANCE

SEMESTER I

New Students
Please submit the following documents to Bursary Representatves, Ground Floor, The Lloyd Braithwaite Student Administration Building during the period 22nd August - 16th September, 2016 - 9:00am - 6:00pm:

  1. Course Registration Fee Assessment Invoice - ensuring that the student agreement is signed at the bottom of the invoice.
  2. Proof of payment / Scholarship letter
  3. *Signed eGATE Application form.

Continuing Students
Please submit the following documents to Bursary Representatves at the Conference Room, 2nd Floor, The Lloyd Braithwaite Student Administration Building during the period August 22nd - September 16th 2016 - 9:00am - 6:00pm:

  1. Course Registration Fee Assessment Invoice - ensuring that the student agreement is signed at the bottom of the invoice.
  2. Proof of payment/ Scholarship letter
  3. *Signed eGATE Application form.

*Citizens of Trinidad & Tobago ONLY
Students accessing GATE funding must register for the GATE e-Service ID at the GATE Registration Centre (See STEP 3 above). The eGATE Application Form must be signed at the top ensuring the following information is included:

Period: September  2016 - August 2017
Academic Year: 2016 / 2017
Semester: I

NOTE: If the above information on the eGATE Application Form is incorrect, it will not be accepted.

CHECK FOR FINANCIAL CLEARANCE

  • Students can check on line for access to My-elearning within 24 hours.
  • If you have not received financial clearance, please ensure there are no financial holds on your account before contacting Bursary Representatives.

 

SEMESTER II

New Students
Please submit the following documents to Bursary Representatves, Ground Floor, The Lloyd Braithwaite Student Administration Building.

  1. Course Registration Fee Assessment Invoice - ensuring that the student agreement is signed at the bottom of the invoice.
  2. Proof of payment/ Scholarship letter
  3. *Signed eGATE Application form.

Continuing Students
Please submit the following documents to Bursary Representatves officials at the Conference Room, 2nd Floor, The Lloyd Braithwaite Student Administration Building during the period January 9, 2017 – February 3, 2017  - 9:00am - 6:00pm:

  1. Course Registration Fee Assessment Invoice - ensuring that the student agreement is signed at the bottom of the invoice.
  2. Proof of payment/ Scholarship letter
  3. *Signed eGATE Application form.

*Citizens of Trinidad & Tobago ONLY
Students accessing GATE funding must register for the GATE e-Service ID at the GATE Registration Centre (See STEP 3 above). The eGATE Application Form must be signed at the top ensuring the following information is included:

Period: September 2016 - August 2017
Academic Year: 2016 / 2017
Semester: II
(The semester remains as II, even if it is the student’s first semester of enrolment for the academic year.)

NOTE: If the above information on the eGATE Application Form is incorrect, it will not be accepted.

CHECK FOR FINANCIAL CLEARANCE

  • Students can check on line for access to My-elearning within 24 hours.
  • If you have not received financial clearance, please ensure there are no financial holds on your account before contacting Bursary Representatives.

 

SUMMER SESSION
Pay fees at any branch of Republic Bank Ltd. OR use UWI’s Online Payment System (See Step5). Remember, Tuition Fees, Hall of Residence Fees and Compulsory Fees (in full) are payable at the beginning of each semester

Continuing Students
Please submit the following documents:

  1. Course Registration Fee Assessment Invoice - ensuring that the student agreement is signed at the bottom of the invoice.
  2. Proof of payment / Scholarship letter
  3. *Signed eGATE Application form.

* Citizens of Trinidad & Tobago ONLY
In the Summer Session an eGATE Application Form must be submitted by the following students ONLY:

  • Evening University students OR students pursuing the Bachelor of Education (BEd)
  • Summer Certificate / Diploma Programme students
  • Students registering for the following courses:
    • AGRI 1000 - Practical Skills,
    • AGBU 3008 - Internship,
    • AGRI 2000 - Internship-summer;
    • GEOM 1050 - Surveying Project,
    • GEOM 2050 - Mapping Project; and
    • TOUR 3088 - Internship in the SUMMER SESSION ONLY

The eGATE Application Form must be signed at the top ensuring the following information is included:

Period: September 2016 - August  2017
Academic Year:  2016 / 2017
Semester: III

NOTE: If the above information on the eGATE Application Form is incorrect, it will not be accepted.

CHECK FOR FINANCIAL CLEARANCE

  • Students can check on line for access to myeLearning within 24 hours.
  • If you have not received financial clearance, please ensure there are no financial holds on your account before contacting Bursary Representatives.

 

STEP 7: GET YOUR UWI STUDENT ID / SMART CARD

NOTE:

  • You must obtain financial clearance in order to obtain a UWI Student ID/Smart Card.
  • You must produce picture identification (i.e. valid passport or National ID card) to obtain your UWI Student ID / Smart Card


SEMESTER 1

CHECK THE ID CARD SCHEDULE ONLINE.

New ID cards are issued only to:

  • NEW Students
  • Re-Entry Students
  • Students who have changed faculty
  • Continuing Students whose IDs have expired.

Continuing Students:

  • If you received financial clearance your UWI Student ID / Smart Card is automatically revalidated
  • If your previous UWI ID Card has not been replaced with the new smart ID card, you must obtain a new UWI ID /Smart Card. Please produce your old ID Card to the ID Card Office for immediate replacement.

SEMESTER 2

  • If you received financial clearance for the semester your UWI Student ID / Smart Card is automatically revalidated
  • Students requiring UWI ID cards for Semester 2 (2016 / 2017) MUST visit the DAAGA LECTURE ROOM 1 (Ground Floor) during the period January 9, 2017 to February 3, 2017 from 8:45 am. to 6:00 pm

 

SUMMER SESSION
If you registered in Semester I or Semester II - 2016/2017 and received financial clearance your UWI student ID card is automatically revalidated for the SUMMER Session.

Students requiring UWI ID cards for Summer Session - 2016/2017  MUST visit DAAGA LECTURE ROOM  1 (Ground Floor) during the period May  22, 2017 to June 02, 2017  ; 9.00a.m. to 6.00p.m.

 

Congratulations! Now that you’ve registered, you’re ready to attend class. We wish you every success!