Registration Procedure

REGISTER IN JUST 7 STEPS

  1. Get your Registration Information
  2. Go to Academic Advising
  3. Register for Gate
  4. Select Courses Online
  5. Pay Your Fees
  6. Obtain Financial Clearance
  7. Get Your UWI ID / Smart Card

Tip: Even after you are registered, remember to REVIEW YOUR RECORDS REGULARLY to ensure that they are accurate and up-to-date.

STEP 1: GET YOUR REGISTRATION INFORMATION

STEP 2: GO TO ACADEMIC ADVISING

  1. Check the Faculty Advising Schedule online for dates and locations of your faculty’s advising sessions for undergraduate and postgraduate students.
  2. Go to your Academic Advising session.
  • SEMESTER I:  Faculty Orientation and Academic Advising sessions are COMPULSORY for New and Re-Entry Students and HIGHLY RECOMMENDED for Continuing Students
  • SEMESTER 2: Consult your Faculty Advisor for information on the courses you must select online.
  • SUMMER SESSION: Check the Summer Programme webpage or Faculty notice boards and timetables for a list of courses being offered before selecting your course(s) online.

STEP 3: Trinidad and Tobago Citizens ONLY –
REGISTER FOR GATE

Tips:  Trinidad and Tobago citizens who wish to access GATE funding must apply for GATE every semester

Please monitor your online GATE account and email address for Means Test Approval/Confirmation.

  1. REGISTER TO OBTAIN e-GATE IDENTIFICATION NUMBER

First, you must register for the GATE e-Service at the GATE Registration Centre (GRC).
[Visit the e-GATE website or call 800-GATE for information].
In order to successfully register for the GATE e-Service, you must

  1. present original copies of your birth certificate, and one other form of identification (National ID or passport ONLY), and
  2. provide a valid e-mail address for receiving notifications.

After registering at the Gate Registration Centre, you will receive an email informing you that a GATE e-Service account has been created for you, along with an activation code, GATE e-Service ID, and password. After activation, the ID and password will be used to log in to your account on the GATE e-Service website (www.e-gate.gov.tt), and apply for GATE online.
Effective academic year 2017-2018 and beyond, a means test will be used to determine access to the GATE.

The undermentioned measures would be implemented with effect from the academic year 2017/2018 and beyond:

For Undergraduate Study

  • Where the household income falls below $10,000 per month students are eligible for 100% funding.
  • Where the household income falls above $10,000 but less than $30,000 per month students are required to pay 25% of their tuition
  • Where the household income falls above $30,000 per month students are required to pay 50% of their tuition.

For Postgraduate Study

  • Where the household income falls below $30,000 per month students are required to pay 50% of their tuition.
  • Where the household income falls above $30,000 per month students are required to pay 75% of their tuition.
APPLY FOR e-GATE FUNDING

To apply online for e-GATE funding it is necessary to have soft copies (scanned PDF OR JPEG) of the following documents:

  1. UWI acceptance letter (for new students only)
  2. Electronic birth certificate and one other form of identification (National ID or passport ONLY)
  3. Payment slip (postgraduate students only)
  4. Marriage/divorce certificate (for married/divorced students)
  5. Latest results slip
  6. Deed poll (for name change)
  7. Complete, edit or re-submit your application as necessary
  8. On completion, print and sign a Student Copy of the electronic application form and attach it to your UWI fee sheet.

To apply online for Means Testing it is necessary to have soft copies (scanned PDF OR JPEG) of the following documents supporting income such as:
  1. Salary
  2. Self employed
  3. Government Pension
  4. Disability Grants
  5. NIS
  6. Child Support
  7. Alimony
  8. Rental Income
  9. Allowance
  10. Public Assistance
  11. Scholarships/Bursaries

 

SELECT THE APPROPRIATE PERIOD ON THE E-GATE APPLICATION FORM

  1. For the 2020 /2021 Academic Year select the period September 2020 to August 2021.
  2. Select this period whether you are applying for funding for Semester 1 or Semester 2.

 

SELECT THE APPROPRIATE SEMESTER ON THE E-GATE APPLICATION FORM

  1. DO NOT select ANNUAL
  2. Select Semester I (one) if you are applying for funding for September – December.
  3. Select Semester II (two) if you are applying for funding for January to May.
  4. Select Semester III (three) if you are applying for funding for May to July.

 If the above information on the eGATE Application Form is incorrect, it will not be accepted.

 

INSERT YOUR UWI STUDENT ID (REGISTRATION NUMBER) ON THE E-GATE APPLICATION FORM

  1. Use your 8-digit or 9-digit student registration ID number
  2. DO NOT use the number on your UWI Student Smart Card.

 

SELECT THE CORRECT INSTITUTION ON THE E-GATE APPLICATION FORM

  1. Select “The University of the West Indies, St Augustine.”

 

PRINT THE STUDENT COPY OF THE E-GATE APPLICATION FORM

  1. Sign the copy of the printed form
  2. Submit the signed form to UWI along with the documents listed in STEP 6 below.

 

NOTE:  Students who have submitted a Means Test Application will receive Provisional Financial Clearance. 

STEP 4: SELECT COURSES ONLINE

To access the online registration log in to the Student Portal at at https://my.uwi.edu. Your user ID is your 8-digit or 9-digit student registration ID number On first login your password is your date of birth in the format YYYYMMDD. Click on MySecureArea and register for your courses.

You can register online wherever there is a stable and secure internet connection.

a. Read the Online Registration Instruction Guide 

b. Follow the instructions to select courses online.

  • NOTE: At the BEGINNING of each academic year you are required to register for:
    • Semester 1 and All Year-Long courses (where applicable) ONLY. To select Year Long course(s) on-line, with no other course(s) to read in Semester 1, students must first select the course REGS 1000 in Semester 1
    • Registration for Semester 2 courses takes place at the beginning of Semester 2 normally in January of each year. Year Long course(s) registration and fees will appear on your Registration Fee Assessment/ Invoice under Semester 2.

c. Print your Course Registration Fee Assessment Invoice. This is required to complete the financial clearance process.

  • Check CAREFULLY to ensure that the courses for which you registered online are listed on your course Registration Fee Assessment Invoice
  • Ensure that the fees payable (tuition and compulsory) correspond with the financial information booklet. If not, contact the Student Accounts Section:
    • Tel: 662-2002, Exts: 82137, 82356, 83370, 83379, 83382, 84136, 84137, 84173, 84176, 84178, 84181, 82143.

NOTE.  It is the student’s responsibility to ensure that she / he has met pre-requisites for each course in which she /he has registered.

Tip:  Be careful not to select courses that meet at the same time. The system does not check for timetable conflicts.

 

EVENING UNIVERSITY STUDENTS:  HOW TO REGISTER FOR SUMMER COURSES

Evening students (E01 section) registering for SUMMER (SUM section) courses MUST:
  1. Submit a written request to the Office of the Dean of the Respective Faculty to register for the course(s)
  2. Await phone or e-mail notification from the faculty (3 - 5 working days) of approval to register and make payment for the course
  3. Pay your fees at Branch of Republic Bank Ltd. using the bank deposit slip provided.
  4. Present payment slip (copy) to Dean’s office
  5. Register online for course.

Evening University students who wish to register for an out of faculty summer course(s) would be required to pay the tuition for the relevant Faculty

 

HOW TO REQUEST FACULTY OVERRIDES ONLINE
Detailed information about Faculty Overrides is available online. Students must check the status of their override application online as follows:

  • Log in to the Student Portal
  • Go to MySecureArea
  • Select Student Services & Financial Aid
  • Select Registration
  • Select Check Your Registration Status

 

HOW TO CHANGE YOUR REGISTRATION
See the instructions online on Changing Your Registration if you need to do the following:

  • Add or drop courses,
  • Change your Major or Option
  • Change your enrolment status (full time / part time)
  • Change your personal information

STEP 5: PAY YOUR FEES

View or download the appropriate fee booklet:
•     Undergraduate Fee Booklet (PDF)
•     Postgraduate Fee Booklet (PDF)


Notice 1: De-Registration of Students for Non-Payment of Fees
Notice 2: About the new Student Amenities Fee 

Students can pay fees using one (1) of the following methods: 

  1. At any branch of Republic Bank Ltd.

    1. Payment must be made on The UWI student bank deposit slip.
    2. The student’s name, address, and UWI Student ID number are entered on the bank deposit slip. 
    3. The Bank Teller returns 2 copies of the deposit slip. One to be submitted with the course Registration Fee Assessment/ Invoice and the other for student record.
    4. Non-national Faculty of Medical Sciences students are required to pay tuition fees in US$ currency.
    5. Students from non-contributing countries are required to pay tuition in US$ currency

  2. Online Payment (Visa or MasterCard)

    1. Log on to the Student Portal at my.uwi.edu
    2. Log on to mySecureArea
    3. Select Student Services & Financial Aid
    4. Click Student Records 
    5. Select Online Payments
    6. Follow steps from there to complete payment. Note that you can click in the field with the amount and change it to the desired figure.
    7. Once the payment is completed you will receive an email confirming payment. Please forward this email to the relevant email address below. 

  3. Payment through Internet Banking

    Republic Bank Limited
    UWI, St. Augustine, Trinidad
    RT Number: 010100903
    Account Number: 160 284 581 001
    Account Type: CHQ
    Account Name: The University of the West Indies
    Reason for Payment: Provide details e.g. Student ID #, Name, Reference #, etc. .

  4. Payment through Wire Transfer

    TTD Deposits ONLY
    Republic Bank Limited
    UWI, St. Augustine, Trinidad
    Swift Address RBNKTTPX
    Account: 160 284 581 001 CHQ
    Account Name: The University of the West Indies
    Reason for Payment: Provide details e.g. Student ID #, Name, Reference #, etc. 

    USD Deposits ONLY

    Intermediary Bank (Pay-Thru Bank) FW 026 009 593
    Bank Of America
    100 West 33rd Street
    New York
    New York 10001
    USA
    Swift Address: BOFAUS3N

    Receiving Bank
    (Holder of the recipient’s account) Account #65503 52163
    Republic Bank Limited
    FOREX Trinidad
    Swift Address: RBNKTTPX

    Account No. / Beneficiary Customer For Account #0002/110/10635
    The University of the West Indies, St Augustine

    Details of Payment Provide details e.g. Student ID #, Name, Reference #, etc.
    Reason For Payment

 

NOTEAll fees (including any applicable late charges) must be paid by the end of the Registration period.

PENALITIES FOR NON-PAYMENT OF FEES

  1. For a New First-Time or Re-Entry student - De-registration
  2. For a Continuing Student - Automatic Placement on Compulsory leave (CL)

STUDENT PAYMENT PLAN (SPP)

The following students will automatically qualify for the SPP:

  1. Any National of Trinidad and Tobago pursuing either Undergraduate or Postgraduate programmes at UWI, St. Augustine Campus.
  2. Any national of another contributing territory apart from Trinidad and Tobago who is not on scholarship support from their respective Government.


Once qualified  for the SPP, students are required to make payments in line with stipulated deadline dates below:


Payment Plan

Semester 1

Semester 2

Summer Session

1st Installment (down payment)

Last working day August

Last working day January

Last working day May

2nd installment

October 16, 2020

Last working day February

Last working day June

3rd installment

November 13, 2020

Last working day March

 

 

For further details on the SPP, please click here


 

STEP 6: SUBMIT DOCUMENTS TO OBTAIN FINANCIAL CLEARANCE

SEMESTERS I and II

New Students

To scan and email the following documents (where applicable) via a single PDF file to The Students and Receivables Section, Bursary using the relevant email address below:

  • Signed fee assessment sheet
  • Signed e-GATE application form (where applicable)
  • Scholarship letter (where applicable)
  • Bank slip (front and back) (where applicable)
  • Submission receipt (where applicable)
  • Online confirmation receipt (where applicable)

Student ID, name and programme to be included in the subject field of the email. PDF document should be re-named using student ID number and name.

Continuing Students

To scan and email the following documents (where applicable) via a single PDF file to The Students and Receivables Section, Bursary using the relevant email address below:

  • Signed fee assessment sheet
  • Signed e-GATE application form (where applicable)
  • Scholarship letter (where applicable)
  • Bank slip (front and back) (where applicable)
  • Submission receipt (where applicable)
  • Online confirmation receipt (where applicable)

Students accessing GATE funding must register for the GATE e-Service ID at the GATE Registration Centre (See STEP 3 above). The eGATE Application Form must be signed at the top ensuring the following information is included:

Period: September  2020 - August 2021
Academic Year 2020 / 2021
Semester: I or II (as applicable)
For the Semester II please note that the Semester remains as II even if it is the student’s first semester of enrolment for the academic year

Summer Session

Pay fees at any branch of Republic Bank Ltd. OR use UWI’s Online Payment System (See Step 5). Remember, Tuition Fees, Halls of Residence Fees and Compulsory Fees (in full) are payable at the beginning of each semester

Continuing Students
To scan and email the following documents (where applicable) via a single PDF file to The Students and Receivables Section, Bursary using the relevant email address below:

  • Signed fee assessment sheet
  • Signed e-GATE application form (where applicable)
  • Scholarship letter (where applicable)
  • Bank slip (front and back) (where applicable)
  • Submission receipt (where applicable)
  • Online confirmation receipt (where applicable)

Course Registration Fee Assessment Invoice - ensuring that the student agreement is signed at the bottom of the invoice.
Proof of payment / Scholarship letter
*Signed eGATE Application form
* Citizens of Trinidad & Tobago ONLY


In the Summer Session an eGATE Application Form must be submitted by the following students ONLY:

  • Evening University students OR students pursuing the Bachelor of Education (BEd)
  • Summer Certificate / Diploma Programme students
  • Students registering for the following courses:
  • AGRI 1000 - Practical Skills,
  • AGBU 3008 - Internship,
  • AGRI 2000 - Internship-summer;
  • GEOM 1050 - Surveying Project,
  • GEOM 2050 - Mapping Project; and
  • TOUR 3088 - Internship in the SUMMER SESSION ONLY

The eGATE Application Form must be signed at the top ensuring the following information is included:

Period: September 2020- August 2021
Academic Year:  2020 / 2021
Semester: III

NOTE: If the above information on the eGATE Application Form is incorrect, it will not be accepted.

CHECK FOR FINANCIAL CLEARANCE

  1. Students can check on line for access to My-elearning within 24 hours.
  2. If you have not received financial clearance, please ensure there are no financial holds on your account before contacting Bursary Representatives.

 **Registration documents can be scanned and emailed to Students & Receivables Section, Bursary to the   addresses below for processing.

 

Financial Clearance Queries: Tel. 662 2002 Ext. 82143; 83382; 83379

Faculty

UG

PG

Email Address

Social Sciences/ Arthur Lok Jack GSB/Sport

83380/83370

84180/83664

Studentaccounts.Alj@sta.uwi.edu
StudentAccounts.Sports@sta.uwi.edu
StudentAccounts.UG-SocialSciences@sta.uwi.edu
StudentAccounts.PG-SocialSciences@sta.uwi.edu
StudentAccounts.UG-Evening@sta.uwi.edu

Law

84181

84181

StudentAccounts.Law@sta.uwi.edu

Engineering

84175

84175

StudentAccounts.UG-Engineering@sta.uwi.edu
StudentAccounts.PG-Engineering@sta.uwi.edu

Food & Agriculture

84173

84173

StudentAccounts.FFA@sta.uwi.edu

Pre-Science

82356

-

Studentaccounts.Pre-Science@sta.uwi.edu

Science & Technology

84178/84179

84178/84179

StudentAccounts.FST@sta.uwi.edu

Humanities

84176

84176

StudentAccounts.Humanities@sta.uwi.edu

Education

83381

83381

StudentAccounts.Education@sta.uwi.edu

Medical Sciences

84137/84174

84174/ 84137

StudentAccounts.UG-MedicalSciences@sta.uwi.edu
StudentAccounts.PG-MedicalSciences@sta.uwi.edu
StudentAccounts.Nursing@sta.uwi.edu

CLE (Hugh Wooding Law School)

 

84136

studentaccounts.cle@sta.uwi.edu

 

 

 

 

 

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STEP 7: GET YOUR UWI STUDENT ID / SMART CARD

NEW STUDENTS

UWI ID Card Photo Upload Application 

Student Guidelines 

The UWI ID photo upload application allows new incoming students to submit a photo online which will be printed on The UWI ID Card.  

Steps to submit photo online and receive UWI ID Card:

  1. Have someone take the picture.
    For more details and instructions on the criteria for acceptable photos: https://idcard.sta.uwi.edu/Guide
  2. Complete online course selection to receive e-mail with login credentials.
    On completion of on-line course selection, an e-mail will be sent to the student’s personal e-mail address with the information and login credentials to the UWI ID Card Photo Upload Application.
  3. Upload photo.
    Login to the UWI ID Card Photo Upload Application with the credentials received and upload photo via the application.
  4. Photo will be validated.
    The photo will be reviewed to determine whether it is appropriate to be printed on the UWI ID Card. If the photo has been approved, a notification will be issued regarding the location, date, and time to collect UWI ID Card. If the photo has been rejected, a new photo will need to be resubmitted. Students are to check e-mail regularly to ensure the notification to resubmit another photo is received in a timely manner.
  5. Collect UWI ID Card. 
    Having obtained financial clearance, students are to visit the following link to receive further instructions on how to access The UWI Student ID/Smart Card: https://idcard.sta.uwi.edu/ 

For further information: IDCard.Help@sta.uwi.edu or call 662-2002 Ext. 83120.  

 

CONTINUING STUDENTS

  • The UWI Student ID Card is automatically revalidated on receipt of financial clearance. 
  • If previous UWI ID Card has not yet been replaced with the new smartcard ID card, a new UWI ID Card must be obtained.  

NOTE:  Financial clearance is required in order to obtain a UWI Student ID Card. 

 

Congratulations! Now that you’ve registered, you’re ready to attend class. We wish you every success!