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Rules and Regulations

Rules

»         The Library is open to all registered students of the Institute and to academic and non-academic staff of the Institute and the University.

»         Students who are not registered with the Institute may be granted reading and reference privileges at the discretion of the Librarian.

»         Borrowing by external readers is not permitted.

 

Click here to view our Information Literacy and Library Manual

 

Prohibitions

Students are not allowed in areas marked “Employees only”, Librarian’s office or Library staff areas, or behind the Circulation desk. Students are not allowed to use the computers designated to Library staff without staff permission or assistance. Additionally, use of the telephone in the Library is strictly prohibited.

 

Electronic book theft detection system

An electronic book theft detection system is in operation. If you leave the library without checking out material and having it desensitized, a gate alarm will sound. Patrons must return to the Circulations Desk to verify that all books were properly processed. Please respect our library resources. They are here for everyone.

 

The Library Collection

There are three library collections accessible to students: the Open collection with books on loan, the reference collection and the reserve collection.  The open collection houses books that can be borrowed. Two Special collections, the Roy Prieswerk Collection and the Herb Addo Collection also form part of the open collection. Within the reference collection are general factual information, important reports, statistics and reference books. Journals also form part of the reference collection as they are for library use only, and cannot be borrowed. The reserve section includes theses and seminar papers and frequently used material.

 

Reserve Collection - loan periods

1.     Students are allowed to borrow two (2) reserve items per course.

2.     All students (Diploma, Masters, Doctoral) must return reserve items by 12 noon the following day.

3.     Hold requests can be placed on reserve items which are already out on loan

 

Open Collection - loan periods

Readers are allowed to borrow up to six (6) items at a time from the open shelves. 

Open Collection - Loan Period

Diploma students, Masters students, Doctoral students

one week

 

Reference collection / Journal collection

The material in this section is not available for loan, however, users are allowed to photocopy from these documents (unless otherwise stated).

 

Electronic resources

Using UWILinc, users can interrogate multiple electronic resources via one search interface. This is accessible via the Campus Libraries website.

 

DVD Policy

The Library at the Institute of International Relations in continually seeking to enhance student learning through access to resources, and has added multimedia materials to its collection. This collection consists of DVDs of Movies, Documentaries and Docudramas highlighting thematic issues relating to the study of international relations and global studies. DVDs hosting information that is either rare or of heritage value can be used only in the library for a period of three hours. One overnight loan is permissible to IIR students but the DVD must be returned by 10 a.m. the following day at the Circulations Counter.

Borrowing

UWI ID Cards must be used by the IIR student in order to borrow items from the Collection. The due date for the return of material is stamped on date slip of the book/document.

Loans must be made at the Circulations Desk. In the event of loss of electrical power or power outage, all loans will cease, pending the return of electrical service.

 

Returns

Library users are responsible for material loaned from the Library. The responsibility for the item ends when the material is returned to the Library and the loan record is cancelled. Readers are encouraged to handbooks over to Circulation Staff members and ensure that the loan record is cancelled; only when this is done is the responsibility for the material relinquished to the Library.

Students are encouraged to return all borrowed items to the Circulations Desk. When the library is closed, a book return unit adjacent to the Library’s Entrance is available for the deposit of Library Resources. Please note that the Unit would be cleared when the library reopens on the next business day; any overdue items will still accrue fines. Any dispute can be lodged on the Loans Complaint Forms available at the Circulations Desk.

 

Renewals

Using the Online catalogue, users can check to see when items are due. In the event that a renewal is required this can be made in person; however, patrons can also call in their request for renewal to the Library [ext 83245].

Loaned items can be renewed only once provided that another reader has not requested that item. If there is a fine on the item, the book cannot be renewed and the fine must be settled promptly.

Once a request for an item on loan is made, it will be subject to recall and must be returned immediately. It will not be eligible for renewal. 

 

Key Library resources that are not allowed to leave the Library include:

»         Reference material

»         Journals, periodicals and serials

»         Newspapers

»         Thesis/Seminar papers

 

Fines

A fine will be imposed on any reader who fails to return Library material within the prescribed period:-

·   A fine for late return of books on a normal loan will be $1.00 per day for each day past the due date (inclusive of weekends).

·   The fine for late return of reserve material will be $1.00 per hour.

The maximum fine for each overdue item is $500.00 per item

Readers must settle all fines promptly at the Library. Failure to do so will result in the suspension of borrowing privileges at any library in the Campus Libraries network.

The Accounts Unit will be opened from 9 a.m. to 4:00 p.m. from Monday to Friday to allow for patrons to settle fines. When paying fines, kindly provide the exact dollar amount indicated. If required, users will receive a receipt for all fines paid. This receipt can be used to query any claims.

 

The times of transaction for the receipt of cash are as follows:

Accounts Unit: Monday-Friday 9:00 am – 4:30 pm

Circulations Desk: Weekdays after 4:30 pm and on Saturdays

 

Email notices will be issued to readers with outstanding fines. An automatic block will be placed on users with fines which will prevent borrowing of any item until the fine is paid and recorded.

The Librarian exercises the discretion to reduce, waive or remit fines.

Any loss or damage to Library material should be reported to the Librarian. The reader must pay the replacement cost of the lost or seriously damaged item. A $35.00 processing fee is added to the cost.

 

Computers

Computers are available for use in the Library to search the Library database and the catalogue/databases within the UWI Campus Libraries network only.

 

The Library does not offer printing services. Students are also advised to use the Information Technology Unit (ITU) to conduct research on the Internet or to print materials. Printing on the laser printer costs 50 cents per page. Laptop computers may be used in the Library; however, the Library does not accept liability for any theft or damage to personal computers used on the premises.

 

Photocopying

Only students of the Institute and external users, at the discretion of the Librarian, have access to the photocopiers. Photocopying machines are available for use.

Charge: 25 cents per copy (2 sided = 50 cents)

All copies, spoilt and otherwise, must be paid for

 

Intellectual property/copyright laws

Due to intellectual property considerations and copyright laws, only 10% of any thesis or seminar paper can be copied. For example, if a seminar paper is 100 pages long, permission is only granted for the copying of 10 pages of the study, usually only the bibliography.  This guideline is strictly adhered to.

 

Lockers

Book bags, laptop bags, knapsacks and large handbags will not be allowed in the library. Only bags which conform to the library’s standard dimensions of 15x20 centimetres will be permitted.

Lockers are provided for storing bulky items and are available for this purpose; they are available to students at a cost of $20 per semester or at a cost of $1.00 per day-rental. Keys are available from the Library Staff.

 

Binding

Students cannot bring documents to the Library to be bound. The Library does not offer binding services. Institute students may be able to have documents bound at the Secretariat. Barring that option, binding services are available at stationery stores on the outskirts of the University Campus.

 

Dissertation /Thesis Checking

Before final submission, theses should be presented for scrutiny to the Library to ensure that graduate students comply with the requirements of the UWI Thesis Guide and Chicago Manual of Style on appropriate citation styles for references and bibliographies. Once these requirements are satisfied, the Library then certifies the thesis as acceptable. When a student’s thesis/dissertation has been approved by The University, the Alma Jordan Library’s Bindery will bind it at a cost. The thesis must also be submitted on CD-ROM at final submission to Graduate Studies.

 

Plagiarism

The University has instituted a policy on graduate student plagiarism. Plagiarism is defined as the “unacknowledged use of the words, ideas or creations of another.” Students are encouraged, therefore, to use ethical information practices and not infringe on the intellectual property rights of other persons. There are two levels of plagiarism, level one and level two and the associated penalties range from a zero grade for the paper to total disqualification from the final examination

 

Conduct

Readers are reminded that the Library is provided exclusively for the purpose of academic study and research. Conduct at all times must be consistent with this purpose.

 

1.     Cell phones and mobile devices must be switched off or placed on silent and all calls should be taken outside of the Library.

2.     No bags/briefcases are allowed in the Library.

3.     Food and drink are not allowed in the Library.

4.     The Library is a smoke-free environment – smoking is not permitted.

5.     Books and periodicals taken from the shelves should not be re-shelved; all library material that has been used should be left on study tables or placed on the returns-trolley adjacent to the circulations desk.

6.     On leaving the Library, readers/users must show all material in their possession if requested to do so.

7.     The ID cards of external users are to be left at the Circulation desk when requesting reserve material or using the daily locker facility. The cards will be returned upon departure.

 

The removal of books and other Library material will be considered a major offence.  Any person who commits such an offence may be reported to the appropriate University authority for disciplinary action

 

Students are reminded of UWIs Code and Principles and

Responsibilities of Students, Appendix C:

 

 MISCONDUCT IN RESPECT OF WHICH A STUDENT MAY APPEAR BEFORE A DISCIPLINARY COMMITTEE

 

A STUDENT CAN BE REPORTED TO A DISCIPLINARY COMMITTEE FOR THE FOLLOWING:

 

·         REMOVAL OF AN ITEM FROM CAMPUS OR OTHER UNIVERSITY LIBRARY WITHOUT COMPLYING WITH THE PROCEDURES IN FORCE FOR THE LOAN OF PUBLICATIONS

 

·         REFUSAL, AFTER DUE NOTICE, TO RETURN MATERIALS BORROWED FROM CAMPUS OR OTHER UNIVERSITY LIBRARY OR PAY THE APPROPRIATE FINE OR REPLACEMENT COST FOR NON-RETURN

 

·         MARKING, DEFACING OR DAMAGING A BOOK OR OTHER LIBRARY MATERIAL OR FURNISHING

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