Graduation

CATEGORY

INFORMATION

Collection Access

For graduands who applied to participate, kindly use the link provided

via your UWI and Personal Emails on file only

Emails will be sent from 4pm on October 2 2024

Collection

Dates

October 7, 2024 to October 12, 2024 

October 14, 2024, to October 16, 2024

Appointment Times

9:00 A.M. – 6:00 P.M. Monday-Saturday

Payment Options

NB: The preferred method of payment is via our Online Payment Facility. 

1. Online Payment via the Student Portal (Mastercard or VISA Credit cards,

International Debit  Chip Cards and Trinidad & Tobago Debit Chip Cards)

• 1.       Log on to the Student Portal at my.uwi.edu
• 2.       Log on to mySecureArea 
• 3.       Select Student Services & Financial Aid 
• 4.       Click Student Records  
• 5.       Select FEE Pay 
• 6.       Follow steps from there to complete payment.  
• Note:  you can click in the field with the amount and change it to the desired figure.  Once the payment is completed you will receive an email confirming payment.
• Please download and print the Confirmation Receipt

 2.      Using a Graduation Deposit Slip  to pay the required amount ONLY for your rental of the Academic Regalia. The Undergraduate Yearbook fee is not applicable and should not be paid.

Graduation Deposit Slips will be available at the St Augustine Campus Branch of Republic Bank

 from September 30, 2024 to October 16, 2024.

3.       Payment can be also made on The UWI student bank deposit slip or general deposit slip using Account Number: 160 284 581 001 CHQ 

• 1.     The student’s name, address, and UWI Student ID number must be entered on the bank deposit slip.  
• 2.     The Bank Teller returns 2 copies of the UWI deposit slip or a validated print of transaction. 
• 3.    Payment through Internet Banking to the following bank account:

Republic Bank Limited
UWI, St. Augustine, Trinidad
RT Number: 010100903
Account Number: 160 284 581 001
Account Type: CHQ
Account Name: The University of the West Indies
Reason for Payment: Provide details e.g. Student ID #, Name, Reference #, etc. 

Please note: that UWI is now registered as a Bill Payee with Republic Bank Limited. When making payments using Republic Bank's Bill Payment service, please include the following email address in the email notification field on the payment site: STA-stubank@sta.uwi.edu

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All request must be accompanied by a scanned copy of proof of payment (i.e FEE pay receipt, scanned deposit slip (front and back), successful notification page of online transfer which clearly identifies amounts transferred and the account to which the transfer was done.

All payments must be made in full before the rental process can proceed.

All transactions must be accompanied by a proof of payment/receipt which must be presented

at the appointment.

Cash payments will not be accepted on site.

Gown Rental Form

You must review the form before printing to confirm your Name, UWI ID Number and Faculty Information. It will be sent as an attachment to your UWI Graduation Academic Regalia Rental Form submission receipt.

You can preview the completed form using the provided link.

The amount that you are required to pay is included on the form and this must be paid; You or your

representative must walk with this receipt when collecting.

Gowns/Hoods should be collected by the Graduand since it is necessary to obtain the correct fit.

Collection of Academic Regalia by someone else. If someone is collecting on your behalf, appropriate authorization must be provided using the UWI Graduation Academic Regalia Rental Form. Their Full Name (First and Last Name) as well as a valid form of ID must be included on the form.

Gowns, Hoods and Caps must be carefully examined on receipt from the Examinations Section.

Attire

At The UWI, all undergraduate and postgraduate robes (with the exception of Doctoral candidates)

are blue princetta while doctoral robes are red.

Non-degree graduates wear a calf-length scarlet gown. In this formal ceremony graduands are required to wear academic dress as follows:

Female Graduands are currently required to wear white only. Dresses or long pantsuits are acceptable with black shoes having sensible heels since you will be standing for long periods of time.         

Please note: short pants, skirts mid-thigh and above, low neck lines revealing cleavage and tight-fitted garments are unacceptable. Please be guided accordingly.

Male Graduands are required to use formal wear/dark lounge suits.

All Graduands must comply with these requirements.

An Instructional Video teaching you about the art of wearing your academic regalia, so that you look your best on your Graduation Day. 

Self-Robing Instructional Video:

https://drive.google.com/file/d/1DezFPEzlqZfBh9JRAizWCB5qpDG4bjqh/view

Appointment Protocols

To access the rental of the academic regalia of The UWI, an appointment must be made using only

your UWI ID number and the appointment link provided.

You must arrive only within 15 minutes of your appointment. Persons appearing outside of their scheduled appointment will not be accommodated. 

Multiple appointments under the same UWI ID will result in cancellation of all reservations.

To cancel or reschedule an appointment send an email to graduation@sta.uwi.edu  with the subject: 

Graduation Appointment Cancellation. You must receive confirmation and approval through this channel before setting a new appointment.

Gown Return and Refunds

Return of Academic Regalia – Dates and Process

During the return period which runs from Tuesday 29th October 2024 & Wednesday 30th October 2024 & Friday 1st November, 2024 & Saturday 2nd November 2024  & Monday 4th November, 2024 & Tuesday 5th November 2024 from 9am to 6pm daily at the Gown Distribution Centre (Classroom 72-74 upstairs the Student Activity Centre).

Not Open on the Diwali Holiday (October 31st 2024)

Returns outside of that window will incur a penalty from November 6th 2024 and note that you can authorize someone to return for you.

You must walk with the Gown Rental Receipt as well as the rented academic regalia which would be checked to ensure that it is returned in good condition, then the quantum of refund will be determined.

Gowns, Hoods and Caps returned in soiled or damaged condition may result in penalties or your refund being forfeited.

Rental and cleaning charges are applied before the issuance of any refund upon return of the regalia.

You will be liable for the full retail price of the regalia in the event that the rented products are not returned. An Accounts Receivable Hold will be placed on your record if the University’s Academic Regalia is not returned.

Refund Processing

Refund will be processed via:

• ACH transfers (automatic bank transfers to bank accounts held in Trinidad & Tobago)
• Foreign Bank Transfers (BBD, JMD, USD transfers to accounts held in other countries)
• Wire Transfers (transfer in other currencies to accounts held in other countries)

For ACH Transfers for UWI St. Augustine Students

Follow the steps to enter your banking information:-

• Log in to my.uwi.edu
• Select MySecure Area
• Select Student Services and Financial Aid
• Select Student Bank Information
• Tick the Agree Box
• Submit
• Choose your Bank
• Enter your Account #
• Confirm your Account #
• Choose the type of Account
• Submit Banking information

Once completed, forward the top half of the Bank Statement to the email sta-pymnts@sta.uwi.edu for verification. When attaching the banking statements the document should be named the UWI ID number and name in pdf format.

The scanned copy of the top half of the bank statement should clearly show:

• Name on the account (must be in student’s name)
• Bank Name
• Bank account number
• Bank address
• Account type (savings or chequing)

Please ensure that transactions or balances are not displayed in the submission. 

For ACH Payments to students from other campuses, Foreign Bank Transfers and Wire Transfers 

Please provide the relevant banking information for transfer as follows.

• Name of Bank
• Address of Bank
• Swift Code
• Routing Number 
• Student Account Number
• Student Full Name 
• Student Address 

In addition to the information above, please submit the top half of your Bank Statement to sta-pymnts@sta.uwi.edu. 

The scanned copy of the top half of the bank statement should clearly show:

• Name on the account (must be in student’s name)
• Bank Name
• Bank account number
• Account type (savings or chequing) 

Please ensure that transactions or balances are not displayed in the submission. 

When attaching the banking statement and supporting information, please ensure the document is submitted as a pdf file, labelled with your the UWI ID number and name.