Registration Procedure

REGISTER IN JUST 7 STEPS

  1. Get your Registration Information
  2. Go to Academic Advising
  3. Register for Gate
  4. Select Courses Online
  5. Pay Your Fees
  6. Obtain Financial Clearance
  7. Get Your UWI ID / Smart Card

Tip: Even after you are registered, remember to REVIEW YOUR RECORDS REGULARLY to ensure that they are accurate and up-to-date.

STEP 1: GET YOUR REGISTRATION INFORMATION

STEP 2: GO TO ACADEMIC ADVISING

  1. Check the Faculty Advising Schedule online for dates and locations of your faculty’s advising sessions for undergraduate and postgraduate students.
  2. Go to your Academic Advising session.
  • SEMESTER I:  Faculty Orientation and Academic Advising sessions are COMPULSORY for New and Re-Entry Students and OPTIONAL for Continuing Students.  
  • SEMESTER 2: Consult your Faculty Advisor for information on the courses you must select online.
  • SUMMER SESSION: Check the Summer Programme webpage or Faculty notice boards and timetables for a list of courses being offered before selecting your course(s) online.

STEP 3: Trinidad and Tobago Citizens ONLY –
REGISTER FOR GATE

Tip:  Trinidad and Tobago citizens who wish to access GATE funding must apply for GATE every semester

  1. REGISTER TO OBTAIN e-GATE IDENTIFICATION NUMBER

First, you must register for the GATE e-Service at the GATE Registration Centre (GRC).
[Visit the e-GATE website or call 800-GATE for information].
In order to successfully register for the GATE e-Service, you must

  1. present original copies of your birth certificate, and one other form of identification (National ID or passport ONLY), and
  2. provide a valid e-mail address for receiving notifications.

After registering at the Gate Registration Centre, you will receive an email informing you that a GATE e-Service account has been created for you, along with an activation code, GATE e-Service ID, and password. After activation, the ID and password will be used to log in to your account on the GATE e-Service website (www.e-gate.gov.tt), and apply for GATE online.
Effective academic year 2017-2018 and beyond, a means test will be used to determine access to the GATE.

The undermentioned measures would be implemented with effect from the academic year 2017/2018 and beyond:

For Undergraduate Study

  • Where the household income falls below $10,000 per month students are eligible for 100% funding.
  • Where the household income falls above $10,000 but less than $30,000 per month students are required to pay 25% of their tuition
  • Where the household income falls above $30,000 per month students are required to pay 50% of their tuition.

For Postgraduate Study

  • Where the household income falls below $30,000 per month students are required to pay 50% of their tuition.
  • Where the household income falls above $30,000 per month students are required to pay 75% of their tuition.
APPLY FOR e-GATE FUNDING

To apply online for e-GATE funding it is necessary to have soft copies (scanned PDF OR JPEG) of the following documents:

  1. UWI acceptance letter (for new students only)
  2. Electronic birth certificate and one other form of identification (National ID or passport ONLY)
  3. Payment slip (postgraduate students only)
  4. Marriage/divorce certificate (for married/divorced students)
  5. Latest results slip
  6. Deed poll (for name change)
  7. Complete, edit or re-submit your application as necessary
  8. On completion, print and sign a Student Copy of the electronic application form and attach it to your UWI fee sheet.

To apply online for Means Testing it is necessary to have soft copies (scanned PDF OR JPEG) of the following documents supporting income such as:
  1. Salary
  2. Self employed
  3. Government Pension
  4. Disability Grants
  5. NIS
  6. Child Support
  7. Alimony
  8. Rental Income
  9. Allowance
  10. Public Assistance
  11. Scholarships/Bursaries

 

SELECT THE APPROPRIATE PERIOD ON THE E-GATE APPLICATION FORM

  1. For the 2017 / 2018 Academic Year select the period September 2017 to August 2018.
  2. Select this period whether you are applying for funding for Semester 1 or Semester 2.

 

SELECT THE APPROPRIATE SEMESTER ON THE E-GATE APPLICATION FORM

  1. DO NOT select ANNUAL
  2. Select Semester I (one) if you are applying for funding for September – December.
  3. Select Semester II (two) if you are applying for funding for January to May.
  4. Select Semester III (three) if you are applying for funding for May to July.

 If the above information on the eGATE Application Form is incorrect, it will not be accepted.

 

INSERT YOUR UWI STUDENT ID (REGISTRATION NUMBER) ON THE E-GATE APPLICATION FORM

  1. Use your 8-digit or 9-digit student registration ID number
  2. DO NOT use the number on your UWI Student Smart Card.

 

SELECT THE CORRECT INSTITUTION ON THE E-GATE APPLICATION FORM

  1. Select “The University of the West Indies, St Augustine.”

 

PRINT THE STUDENT COPY OF THE E-GATE APPLICATION FORM

  1. Sign the copy of the printed form
  2. Submit the signed form to UWI along with the documents listed in STEP 6 below.

 

NOTE:  Students who have submitted a Means Test Application will receive Provisional Financial Clearance. 

STEP 4: SELECT COURSES ONLINE

To access the online registration log in to the Student Portal at at https://my.uwi.edu. Your user ID is your 8-digit or 9-digit student registration ID number On first login your password is your date of birth in the format YYYYMMDD. Click on MySecureArea and register for your courses.

You can register online wherever there is a stable and secure internet connection or you can visit one of the computer labs on campus designated for online registration.

a. Read the Online Registration Instruction Guide 

b. Follow the instructions to select courses online.

  • NOTE: At the BEGINNING of each academic year you are required to register for:
    • All Year-Long courses (where applicable)
    • Registration for Semester 2 courses takes place at the beginning of Semester 2 normally in January of each year

c. Print your Course Registration Fee Assessment Invoice. This is required to complete the financial clearance process.

  • Check CAREFULLY to ensure that the courses for which you registered online are listed on your course Registration Fee Assessment Invoice
  • Ensure that the fees payable (tuition and compulsory) correspond with the financial information booklet. If not, contact the Student Accounts Section:
    • Tel: 662-2002, Exts: 82137, 82356, 83370, 83379, 83382, 84136, 84137, 84173, 84176, 84178, 84181, 82143.

NOTE.  It is the student’s responsibility to ensure that she / he has met pre-requisites for each course in which she /he has registered.

Tip:  Be careful not to select courses that meet at the same time. The system does not check for timetable conflicts.

 

EVENING UNIVERSITY STUDENTS:  HOW TO REGISTER FOR SUMMER COURSES

Evening students (E01 section) registering for SUMMER (SUM section) courses MUST:
  1. Submit a written request to the Office of the Dean of the Respective Faculty to register for the course(s)
  2. Await phone or e-mail notification from the faculty (3 - 5 working days) of approval to register and make payment for the course
  3. Pay your fees at Branch of Republic Bank Ltd. using the bank deposit slip provided.
  4. Present payment slip (copy) to Dean’s office
  5. Register online for course.

Evening University students who wish to register for an out of faculty summer course(s) would be required to pay the tuition for the relevant Faculty

 

HOW TO REQUEST FACULTY OVERRIDES ONLINE
Detailed information about Faculty Overrides is available online. Students must check the status of their override application online as follows:

  • Log in to the Student Portal
  • Go to MySecureArea
  • Select Student Services & Financial Aid
  • Select Registration
  • Select Check Your Registration Status

 

HOW TO CHANGE YOUR REGISTRATION
See the instructions online on Changing Your Registration if you need to do the following:

  • Add or drop courses,
  • Change your Major or Option
  • Change your enrolment status (full time / part time / evening)
  • Change your personal information

STEP 5: PAY YOUR FEES

View or download the appropriate fee booklet:
•     Undergraduate Fee Booklet (PDF)
•     Postgraduate Fee Booklet (PDF)


Notice 1: De-Registration of Students for Non-Payment of Fees
Notice 2: About the new Student Amenities Fee 
Students can pay fees at any branch of Republic Bank Ltd. OR use UWI’s Online Payment System:

PAY AT THE BANK

  1. Payment must be made on the UWI student bank deposit slip
  2. Enter your name, address and UWI Student ID number on the bank deposit slip
  3. The Bank Teller will return two (2) copies of the deposit slip to you. One to be submitted with the course Registration Fee Assessment Invoice and the other for your records.
  4. Faculty of Medical Sciences students who are non-nationals are required to pay tuition fees in United States currency (US$).
  5. Students from non-contributing countries are required to pay tuition in United States currency (US$).

PAY ONLINE

Please note that Master or VISA credit card only are currently accepted for online payments

  1. Log on to the Student Portal at my.uwi.edu
  2. Go to MySecureArea
  3. Go to Student Services and Financial Aid
  4. Go to Registration
  5. Got to Registration Map and Guide
  6. Select / click on Online Payments
  7. Print or save an e-copy of your online payment receipt (proof of payment) along with your Course Registration Fee Assessment Invoice..

NOTE: All fees (including any applicable late charges) must be paid by

  1. the last working day of September for Semester 1
  2. the last working day of February in the case of Semester 2
  3. the last working day of June in the case of Summer session.

PENALITIES FOR NON-PAYMENT OF FEES

  1. For a New First-Time or Re-Entry student - De-registration
  2. For a Continuing Student - Automatic Placement on Compulsory leave (CL)

STUDENT PAYMENT PLAN (SPP)

The Student Payment Plan is available to the following:

  1. Any National of Trinidad and Tobago pursuing either Undergraduate or Postgraduate programmes at UWI, St. Augustine Campus.
  2. Any national of another contributing territory apart from Trinidad and Tobago who is not on scholarship support from their respective Government.


Once accepted for the SPP, students are required to make payments in line with stipulated deadline dates below:


Payment Plan

Semester 1

Semester 2

Summer Session

1st Installment (down payment)

Last working day August

Last working day January

Last working day May

2nd installment

Last working day September

Last working day February

Last working day June

3rd installment

Last working day October

Last working day March

 

 

For further details on the SPP, please click here


 

STEP 6: SUBMIT DOCUMENTS TO OBTAIN FINANCIAL CLEARANCE

SEMESTERS I and II

New Students

Please email** or submit the following documents to Bursary Representatives, Ground Floor, The Lloyd Braithwaite Student Administration Building during the applicable Registration periods - 9:00am - 6:00pm:

  1. Course Registration Fee Assessment Invoice - ensuring that the student agreement is signed at the bottom of the invoice.
  2. Proof of payment / Scholarship letter
  3. *Signed eGATE Application form
  4. *Signed Mean Test Application (if applicable)
*For Citizens of Trinidad and Tobago ONLY

Continuing Students

Please email** to Students and Receivables Section, Bursary or submit the following documents to Bursary Representatves officials at the Conference Room, 2nd Floor, The Lloyd Braithwaite Student Administration Building during the applicable Registration periods - 9:00am - 6:00pm:

  1. Course Registration Fee Assessment Invoice - ensuring that the student agreement is signed at the bottom of the invoice.
  2. Proof of payment/ Scholarship letter
  3. *Signed eGATE Application form.
  4. *Signed Mean Test Application Form (if applicable)

*For Citizens of Trinidad and Tobago ONLY

*Citizens of Trinidad & Tobago ONLY

Students accessing GATE funding must register for the GATE e-Service ID at the GATE Registration Centre (See STEP 3 above). The eGATE Application Form must be signed at the top ensuring the following information is included:

Period: September  2017 - August 2018
Academic Year: 2017 / 2018
Semester: I or II (as applicable)
For the Semester II please note that the Semester remains as II even if it is the student’s first semester of enrolment for the academic year

NOTE: If the above information on the eGATE Application Form is incorrect, it will not be accepted.

CHECK FOR FINANCIAL CLEARANCE

  1. Students can check on line for access to My-elearning within 24 hours.
  2. If you have not received financial clearance, please ensure there are no financial holds on your account before contacting Bursary Representatives.

 **Registration documents can be scanned and emailed to Students & Receivables Section, Bursary to the   addresses below for processing.

Faculty

Email Address

Social Sciences – Arthur Lok Jack Graduate School of Business Studentaccounts.Alj@sta.uwi.edu
Social Sciences - Postgraduate StudentAccounts.PG-SocialSciences@sta.uwi.edu
Social Sciences - Undergraduate StudentAccounts.UG-SocialSciences@sta.uwi.edu
Evening University - Undergraduate StudentAccounts.UG-Evening@sta.uwi.edu
Engineering - Postgraduate StudentAccounts.PG-Engineering@sta.uwi.edu
Engineering - Undergraduate StudentAccounts.UG-Engineering@sta.uwi.edu
Food & Agriculture StudentAccounts.FFA@sta.uwi.edu
Pre-Science Studentaccounts.Pre-Science@sta.uwi.edu
Science & Technology StudentAccounts.FST@sta.uwi.edu
Humanities StudentAccounts.Humanities@sta.uwi.edu
Education StudentAccounts.Education@sta.uwi.edu
Medical Sciences - Postgraduate StudentAccounts.PG-MedicalSciences@sta.uwi.edu
Medical Sciences - Undergraduate StudentAccounts.UG-MedicalSciences@sta.uwi.edu
Medical Sciences - Nursing Studentaccounts.Nursing@sta.uwi.edu
CLE (Hugh Wooding Law School) studentaccounts.cle@sta.uwi.edu
Law StudentAccounts.Law@sta.uwi.edu

 

 

 

 

 

 

 

SUMMER SESSION
Pay fees at any branch of Republic Bank Ltd. OR use UWI’s Online Payment System (See Step5). Remember, Tuition Fees, Halls of Residence Fees and Compulsory Fees (in full) are payable at the beginning of each semester

Continuing Students
Please email** or submit the following documents:

  1. Course Registration Fee Assessment Invoice - ensuring that the student agreement is signed at the bottom of the invoice.
  2. Proof of payment / Scholarship letter
  3. *Signed eGATE Application form
  4. *Signed Mean Test Application (if applicable)

* Citizens of Trinidad & Tobago ONLY
In the Summer Session an eGATE Application Form must be submitted by the following students ONLY:

  1. Evening University students OR students pursuing the Bachelor of Education (BEd)
  2. Summer Certificate / Diploma Programme students
  3. Students registering for the following courses:
    1. AGRI 1000 - Practical Skills,
    2. AGBU 3008 - Internship,
    3. AGRI 2000 - Internship-summer;
    4. GEOM 1050 - Surveying Project,
    5. GEOM 2050 - Mapping Project; and
    6. TOUR 3088 - Internship in the SUMMER SESSION ONLY

The eGATE Application Form must be signed at the top ensuring the following information is included:

Period: September 2017 - August  2018
Academic Year:  2017 / 2018
Semester: III

NOTE: If the above information on the eGATE Application Form is incorrect, it will not be accepted.

CHECK FOR FINANCIAL CLEARANCE

  1. Students can check on line for access to myeLearning within 24 hours.
  2. If you have not received financial clearance, please ensure there are no financial holds on your account before contacting Bursary Representatives.

Go to Top

STEP 7: GET YOUR UWI STUDENT ID / SMART CARD

CONTINUING STUDENTS:

  • If you received financial clearance your UWI Student ID Card is automatically revalidated
  • If your previous UWI ID Card has not been replaced with the new smartcard ID card, you must obtain a new UWI ID Card. Please produce the old ID Card to the ID Card Office for immediate replacement.

NOTE:  ALL Students must obtain financial clearance in order to obtain a UWI Student ID.

NEW INCOMING STUDENTS:

The UWI ID photo upload application allows new incoming students to submit their photo online which will be printed on the UWI ID Card. To submit photo online and receive UWI ID Card the student would be required to following the steps below:

  1. Have someone take your picture.
    For more details and instructions on the criteria of acceptable photos, please visit https://idcard.sta.uwi.edu/Guide

  2.  Complete your online course selection to receive e-mail with login credentials.
    When you have completed your online course selection, you will receive an e-mail via your personal e-mail address with the information and login credentials to the UWI ID Card Photo Upload Application.

  3. Upload your photo.
    Login to the UWI ID Card Photo Upload Application with the credentials received and upload your photo via the application.

  4. Your photo will be validated.
    Your photo will be reviewed to determine whether it is appropriate to be printed on the UWI ID Card. If your photo has been approved, you will be notified of the location, date and time to collect your UWI ID Card. If your photo has been rejected, you will be required to resubmit a new photo. Please check your e-mail regularly to ensure you receive the notification to resubmit another photo in a timely manner.

  5. Collect your UWI ID Card.
    You are required to collect your UWI ID Card in person. At that time, your identity and photo will be  ID Card Office staff. You must bring at least one (1) current government-issued, national photo ID e.g. a passport, driver’s license or national identification card which has not expired, in order to collect your card. Failure to present a current government-issued, national photo ID will prevent you from collecting your UWI ID Card.

  6. Swipe your UWI ID Card to make it active.
    All Students must swipe their UWI ID Card at a validation station to ensure they have received a valid and functional UWI ID Card. Failure to do so, will result in the card not being activated and will require the student to return to the ID Card Office to activate their card.

For further information, contact us at IDCard.Help@sta.uwi.edu or call 662-2002 Ext. 83120 or visit http://idcard.sta.uwi.edu/

Getting Help - http://sta.uwi.edu/registration/help.asp

 

Congratulations! Now that you’ve registered, you’re ready to attend class. We wish you every success!