Registration

REGISTER IN JUST 7 STEPS

1. Get your Registration Information
2. Register for Gate eService ID (T&T nationals if applicable)
3. Go to Academic Advising
4. Select Courses Online
5. Enroll in FEE Pay to Obtain Financial Clearance (New and mandatory)
6. Get Your UWI ID / Smart Card
7. Maintain Financial Clearance

Tip: Even after you are registered, remember to REVIEW YOUR RECORDS REGULARLY to ensure that they are accurate and up-to-date.

STEP 1: GET YOUR REGISTRATION INFORMATION

• Download and read the UWI St. Augustine Student Handbook containing our "How To Guide" and University Regulations.
• Download the UWI St. Augustine Academic Calendar to see all the IMPORTANT dates and deadlines that you should know for the current Academic Year.
• Download and read your Faculty Booklet to see the courses you need to register for and the regulations governing your programme
• Read the Undergraduate Registration Instructions
• Read the Postgraduate Registration Instructions
• Read the Co-Curricular Course Registration Instructions (for Undergraduate Students only)
• Read the instructions on Course Restrictions and Faculty Overrides

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STEP 2: REGISTER FOR GATE

NOTE:

1. GATE funding is currently available only for undergraduate students under the age of 50 years, who are nationals of Trinidad & Tobago. All other students - skip to STEP 3.
2. Eligible Trinidad & Tobago nationals must apply for GATE every semester.
1. REGISTER TO OBTAIN e-GATE IDENTIFICATION NUMBER
   
   First, you must register for the GATE e-Service at the GATE Registration Centre (GRC).
   Visit https://sta.uwi.edu/gate/  to find out about the GATE procedure, including eligibility, means testing and more.
   
   To successfully register for the GATE e-Service, you must
   • present original copies of your birth certificate, and one other form of identification (National ID or passport ONLY), and
   • provide a valid email address for receiving notifications.

   After registering at the GATE Registration Centre, you will receive an email informing you that a GATE e-Service account has been created for you, along with an activation code, GATE e-Service ID, and password. After activation, use the GATE e-Service ID and password to log in to your account on the GATE e-Service website (www.e-gate.gov.tt), and apply for GATE online.

2. APPLY FOR e-GATE FUNDING

   To apply online for e-GATE funding you must have soft copies (scan and save as PDF OR JPEG) of the following documents:

   • UWI acceptance letter (for new students only)
   • Electronic birth certificate and one other form of identification (National ID or passport ONLY)
   • Marriage/divorce certificate (for married/divorced students)
   • Latest results slip
   • Deed poll (for name change)

   Complete, edit or re-submit your application as necessary.
   On completion, print and sign a Student Copy of the electronic application form and attach it to your UWI fee sheet.

3. SELECT THE APPROPRIATE PERIOD ON THE E-GATE APPLICATION FORM

   • For the 2024/2025 Academic Year, select the period September 2024 to August 2025.
   • Select this period whether you are applying for funding for Semester 1 or Semester 2.
     
     
4. SELECT THE APPROPRIATE SEMESTER ON THE E-GATE APPLICATION FORM
   • DO NOT select ANNUAL.
   • Select Semester 1 (one) if you are applying for funding for September to December.
   • Select Semester 2 (two) if you are applying for funding for January to May.
   • Select Semester 3 (three) if you are applying for funding for May to July.
     
     
5. INSERT YOUR UWI STUDENT REGISTRATION NUMBER ON THE E-GATE APPLICATION FORM
   • New students – your UWI registration number is included in your acceptance letter.
   • Continuing students – Use your assigned UWI registration number. DO NOT use the number on your UWI Student Smart Card.
     
     
6. SELECT THE CORRECT INSTITUTION ON THE E-GATE APPLICATION FORM
   • Select “The University of the West Indies, St. Augustine.”
     
     
7. PRINT THE STUDENT COPY OF THE E-GATE APPLICATION FORM
   • Sign the copy of the printed form.
   • Submit the signed form to UWI along with the documents listed in STEP 7 below.

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STEP 3: GO TO ACADEMIC ADVISING

1. Check the Faculty Advising Schedule online for dates and instructions for your faculty’s undergraduate and postgraduate advising sessions.
2. Attend your Academic Advising session.

SEMESTER 1 Advising:

• Faculty Orientation and Academic Advising sessions are COMPULSORY for New and Returning/Re-Entry Students and OPTIONAL for Continuing Students.

SEMESTER 2 Advising:

• Consult your Faculty Advisor for information on the courses you must select online.

SEMESTER 3 (SUMMER):

• Check the Summer Programme webpage or Faculty notice boards and timetables for a list of courses being offered before attempting to select your course(s) online.

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STEP 4: SELECT COURSES ONLINE

NOTE: The system does not check for timetable conflicts. Be careful not to select courses that meet at the same time.

1. Read the Student Registration Guide:
• Undergraduate students
• Postgraduate students


2. Follow the instructions to select courses online.
   NOTES:
   1. At the BEGINNING of each academic year, you are required to register for:
   • All Semester 1 courses
   • All Year-Long courses (where applicable)
   • If the ONLY course(s) you are reading in Semester 1 is/are Year Long course(s) online, you must FIRST select the course REGS 1000 in Semester 1.
   2. Registration for Semester 2 courses takes place at the beginning of Semester 2, normally in January of each year.
   3. Registration information and fees for Year Long course(s) will appear on your Registration Fee Assessment/ Invoice under Semester 2.
   4. Postgraduate students who have no other course(s) to read in Semester II and have not requested Leave of Absence, Compulsory Leave of Absence (CL) will be entered on their record.
   5. All continuing students in the Faculty of Engineering must select the course registration section SO1. Legacy continuing students must select the course registration section ENC only.
   
   
   
3. Print your Course Registration Fee Assessment Invoice. This is required to complete the financial clearance process.
   • Check CAREFULLY to ensure that the courses for which you registered online are listed on your course Registration Fee Assessment Invoice.
   • Ensure that the fees payable (tuition and compulsory) correspond with the financial information booklet. If not, contact the Students and Receivables Section, The Lloyd Braithwaite Student Administration Building. Tel: 662-2002, exts: 82137, 82356, 83370, 83379, 83382, 84136, 84137, 84173, 84176, 84178, 84181, 82143.

NOTE:  As a student, it is your responsibility to ensure that you have met the pre-requisites for each course in which you have registered.

TIP:  Be careful not to select courses that meet at the same time. The system does not check for timetable conflicts.



POSTGRADUATE STUDENTS – NEW COURSE REGISTRATION NUMBERS

In keeping with the phased introduction of the PG GPA system, students admitted before 2021/2022 (non-GPA) and those starting from 2022/2023 have different Course Registration Number (CRN) codes. However, all other course details remain unchanged. See the Graduate Online Registration Instruction Guide.



EVENING UNIVERSITY STUDENTS

Evening University students who wish to register for an out-of-faculty summer course would be required to pay the tuition fees for the relevant Faculty.

 
REQUEST FACULTY OVERRIDES ONLINE

Detailed information about Faculty Overrides is available online. To check the status of your override application:

• Log in to the Student Portal
• Go to mySecure Area
• Select Student Services & Financial Aid
• Select Registration
• Select Check Your Registration Status

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STEP 5: ENROLL IN FEE PAY TO OBTAIN FINANCIAL CLEARANCE (NEW AND MANDATORY)

• Click here to log into the Student Portal to register for Fee Pay. 
• Click mySecure Area
• Follow the order of activities under the heading Registration Road Map
• Select the semester with an active status to enrol for courses online
• Print Fee Sheet
• Select Fee Pay to enrol in a payment plan and to receive automatic financial clearance.  See tutorial video.

Additional information:  

• Have questions about the Student Amenities Fee? Click here to learn more.
• Read the Frequently Asked Questions (FAQs) about FEE Pay.

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STEP 6: GET UWI STUDENT ID CARD/SMART CARD

The UWI ID card is a smartcard with a chip that also allows you to access certain facilities and services on the campus.
 
NOTE: Financial Clearance is required in order to obtain a UWI Student ID Card.

INSTRUCTIONS FOR NEW STUDENTS
To apply for your UWI ID Card  you must have
a.     Financial Clearance from the Bursary
b.     At least one form of identification – a national ID card, passport, driver’s license, or birth certificate. You will also be required to submit a photo that will be used on your card.
 
Follow the instructions below to upload your photo and to collect your UWI ID Card:

1. Have someone take your picture.
   For more details and instructions on the criteria for acceptable photos: https://idcard.sta.uwi.edu/Guide
   
   
2. Complete online course selection to receive an email with login credentials.
   On completion of online course selection, an email will be sent to your personal email address with the information and login credentials to access the UWI ID Card Photo Upload Application.
   
   
3. Upload photo.
   Login to the UWI ID Card Photo Upload Application with the credentials received and upload your photo.
   
   
4. Photo will be validated.
   Your photo will be reviewed to determine whether it is appropriate to be printed on the UWI ID Card. If your photo is approved, you will receive a notice stating the location, date and time to collect your UWI ID Card. If the photo has been rejected, you must submit a new photo.  Check your email regularly to see whether your photo has been accepted or if you must take and submit a new photo, and do so as soon as possible.
   
   
5. Collect UWI ID Card
   After obtaining Financial Clearance and uploading your photo, please schedule an appointment using the online booking form on the ID Card website. You can then collect your ID card from the ID Card Office on the scheduled date and time. 

   For further information:  
   Email: IDCard.Help@sta.uwi.edu 
   Tel: 662-2002 Ext. 83085/83120. 

   
   

INSTRUCTIONS FOR CONTINUING STUDENTS

• Your UWI Student ID Card is automatically revalidated when you receive financial clearance.
• If you have an expired UWI ID Card, please email the ID Card Office for guidance on receiving a replacement. 
NOTE: Financial clearance is required to obtain a UWI Student ID Card.



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STEP 7: MAINTAIN FINANCIAL CLEARANCE

Submit Your Registration Documents

This should be submitted via e-Courier before the deadline date of your first instalment. 
You are required to scan the following documents (as applicable), then save and upload them as ONE PDF document.

1. Signed fee assessment sheet
2. Signed e-GATE application form (where applicable)
3. Scholarship letter (where applicable)
4. Proof of payment (where applicable)
   1. Bank Deposit Slip (Front and Back)
   2. Online Bank Transfer
   3. Wire Transfer
5. Final Project/Thesis Submission receipt (where applicable)
6. Approved Tuition Waiver Forms (where applicable)
7. Copy of student ID/Smart Card (for previously enrolled/past students who were issued a UWI ID/Smart Card )

 
After you have saved all your documents into a SINGLE PDF file, rename your file using the following information:

1. Student ID number
2. Student’s full name (first name and last name)
3. Faculty (select as appropriate: FOE, FFA, FHE, FOL, FMS, FSS, FST, AOS-Academy of Sport)

Example: 816000430SamPaulFSS
Once you have renamed your file, upload the file to e-Courier  


NOTE: Students accessing GATE funding must register for the GATE e-Service ID at the GATE Registration Centre (See STEP 2 above). The eGATE Application Form must be signed at the top and the following information must be clearly seen:

Period: September 2024 - August 2025
Academic Year 2024 / 2025
Semester 1 (if registering in September) OR 2 (if registering in January)
 

PENALTY FOR NON-PAYMENT OF FEES

An AR Hold (Accounts Receivable) will be placed on your account once a payment is missed.
 


PAY YOUR FEES ON TIME

To pay your fees, first, join the Campus's FeePay System as part of your registration process.

All students are required to enrol with FeePay to get financial clearance. Having financial clearance is necessary for class registration, and to access services such as myeLearning and the Library. You must enroll in FeePay each semester to maintain your financial clearance.

With FeePay, you can pay your fees in full or choose a payment plan. Check the image below for the instalment schedule and semester deadlines. Remember to pay your installments on time!





 

HOW TO PAY YOUR FEES

Students can pay fees using any ONE of the following methods:


1. 1. Log on to the Student Portal at https://my.uwi.edu.
   2. Log on to mySecure Area
   3. Select Student Services & Financial Aid
   4. Click Student Records 
   5. Select FEE PAY
   6. From there, follow steps to complete payment. 

   NOTE:You can click in the field with the amount and change it to the desired figure.
   Once the transaction is completed, you will receive an email confirming payment.
    
   

2. Pay in person at any branch of Republic Bank Ltd.
   1. Use The UWI student bank deposit slip or general deposit slip to make a payment to Account Number: 160 284 581 001 CHQ.
   2. Make sure that the student’s name, address, and UWI Student ID number are entered on the bank deposit slip. 
   3. You must receive one of the following from the bank teller: either 2 copies of the UWI deposit slip or a validated print of transaction.

    
   

3. Pay through Internet Banking to the following bank account:
   
   Republic Bank Limited
   UWI, St. Augustine, Trinidad
   RT Number: 010100903
   Account Number: 160 284 581 001 CHQ
   Account Type: CHQ
   Account Name: The University of the West Indies
   Reason for Payment: Provide details e.g. Student ID #, Name, Reference #, etc.
    
   
4. Pay through Wire Transfer
   

   
   TTD Deposits ONLY
   Republic Bank Limited
   UWI, St. Augustine, Trinidad
   Swift Address RBNKTTPX
   Account: 160 284 581 001 CHQ
   Account Name: The University of the West Indies
   Reason for Payment: Provide details e.g. Student ID #, Name, Reference #, etc. 
    
   USD Deposits ONLY
   Intermediary Bank (Pay-Thru Bank) FW 026 009 593
   Bank of America
   100 West 33rd Street
   New York
   New York 10001
   USA
   Swift Address: BOFAUS3N
    
   Receiving Bank
   (Holder of the recipient’s account) Account #65503 52163
   Republic Bank Limited
   FOREX Trinidad
   Swift Address: RBNKTTPX
   Account No. / Beneficiary Customer for Account #0002/110/10635 CHQ
   The University of the West Indies, St Augustine
   Reason for Payment: Provide details e.g. Student ID #, Name, Reference #, etc. 
    
   

PLEASE NOTE:
• Non-national students in the Faculty of Medical Sciences are required to pay tuition fees in US currency.
• All students from non-contributing countries are required to pay tuition in US currency.

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Congratulations! Now that you’ve registered, you’re ready to attend class.

We wish you every success!