All email queries: STA-researchethics@sta.uwi.edu

Instructions to Applicants

New Applications

  1. All named Investigators must Complete the Online CITI Research Ethics Course. Instructions for accessing the course.
  2. Review Applicant Manual - Updated October 20 2022
  3. Log into UWIScholar - Students: Register for UWI Scholar Account (click here for more information); Staff: Enter staff email address as username and click "forgot password" to set your password.
  4. Fill out the "Research Proposal" and "Investigators Information" Forms
  5. Upload all supporting documents
    • CITI completion certificates
    • Data Collection Instruments - Surveys, Questionnaires, Interview Guides
    • Consent Forms
    • Assurance Form - when conducting Research at UWI (staff/students as participants)
    • Letters granting or seeking permission of organization(s) that are research sites
    • PI/Supervisor Authorizations
  6. Submit Application - make sure you click the "Submit Application" button.

NOTE: Applications should be submitted using Principal Investigator UWIScholar profiles. We note however, that many students/research assistants are submitting applications via their (student) user profiles on behalf of the research group. In such cases, verification of the submission by the Principal Investigator(PI) must be done by any one of the following:

  1. a letter signed by the PI acknowledging the submission can be uploaded with the other application documents in the application portal
  2. an email from PI's official UWI email account to STA-researchethics@sta.uwi.edu quoting the title of the research project and the reference number (this is generated once the application is submitted)

Student Applicants may follow disciplinary norms when deciding to list the student or the Supervisor as the Principal Investigator. Students are advised to discuss this matter with their Supervisors prior to submitting applications. All applications must be accompanied by Supervisors acknowledgment. Please follow instructions above to submit Supervisors Authorization/Acknowledgment.

Resubmitting amended applications

  1. An email notification will advise you if your application requires changes
  2. Review pages 12 to 13 of the Applicant Manual
  3. Log Into UWIScholar
  4. Navigate to relevant application in the Research Ethics Module under "Open Applications"
  5. Revise the application
  6. Submit Application - make sure you click the "Submit Application" button

Requests for Extension or Modification of Approval - Updated December 2021

  1. Review pages 14 to 15 of the Applicant Manual
  2. Log Into UWIScholar
  3. Navigate to relevant application in the Research Ethics Module
  4. Click on the link "Extension/Modification"
  5. Complete the form, upload supporting documents
  6. Submit application for Extension/Modification

Intellectual Property Help Desk

The UWI Intellectual Property Help Desk now operates virtually to support graduate students.  For details or to make an appointment, click here.

Procedure for Review and Application Processing Times

  • After submission of applications a pre-screen will be conducted to determine the category of review: Full, Expedited, Exemption and Waiver and whether all supporting are submitted etc.
  • Exemptions (Human Subject) and Waivers (Non-Human Subject Research)
    • These applications will be processed as submitted (daily) - average processing time is 1 week
    • Click here for more information on applications that meet criteria for Exemption 
    • Please note that for applications that may meet the criteria for Waiver of Review impact on human subjects, animals and the environment will be considered and may require the application to receive more detailed review by the Committee.
  • Full and Expedited Reviews will be conducted on a monthly cycle
    • The Deadline for applications is the first Thursday of each month
    • Expedited applications average processing time is 2 weeks after the respective deadline
    • Full Review applications require full committee review. Committee Meetings are held on the last Wednesday of each month and responses to applications are usually dispatched within a few days of the meetings. Please note there is no review cycle for December
  • Revised and Resubmitted applications average processing time is 1 week, unless full committee review is required of the resubmission.
  • Modification/Extension applications average processing time is 1 week.

Conducting Research at The UWI

All applicants who use The UWI as a Research Site i.e. will interview staff, students or collect secondary institutional data should complete the Assurance Form and upload this along with the request for approval in the UWIScholar portal. As at April 2021 The reivew of nominess of the Office of the Campus Registrar is included in the Research Ethics Review process.

External researchers (persons who are not staff or students of The UWI) who intend to use The UWI as a Research Site (to interview staff, students or collect secondary institutional data) please send an email of introduction to STA-researchethics@sta.uwi.edu for instructions on submission.

Sample and Template Documents for Reference   

Sample Completed Consent Forms

Templates for Consent Forms that can be edited by researchers and uploaded with applications

Listing of government-run mental health services in Trinidad & Tobago - Link to gov.tt website

Campus Research Ethics Committee Members 2020-2022

Prof. Jerome DeLisle - Chair 
Prof. Rahul Naidu - Deputy Chair 
Prof. Hariharan Seetharaman – Director, Graduate Studies and Research

Faculty of Engineering
• Dr. Chris Maharaj - On leave 2021/2022

Dr. Arvind Singh - 2021/2022 AY only

Faculty of Food and Agriculture
•  Dr. Arlette Saint Ville 

Faculty of Humanities and Education
•  Dr. Jo-Anne Ferreira - On leave 2021/2022
•  Dr. Korrine Louison 

Faculty of Medical Sciences
•    Prof. Christopher Oura 
•    Prof. Donald Simeon 
•    Dr. Jenelle Johnson 
•    Dr. Lorna Merritt-Charles 
•    Dr. Shalini Pooransingh 
•    Dr. Patricia Sealy 

Faculty of Science and Technology
•    Prof. Judith Gobin 
•    Dr. Luke Rostant 

Faculty of Social Sciences
•    Dr. Cheryl-Ann Boodram 
•    Dr. Christine Descartes 
•    Dr. Talia Esnard 
•    Dr. Barney Pacheco 

Institute for Gender and Development Studies 
•    Dr. Sue Ann Barratt 

Two non-UWI Community Members 
•    Monsignor Esau Joseph 
•    Second member pending
 

Contact Information for the Committee

Prof. Jerome DeLisle
Chair
Campus Research Ethics Committee
The UWI, St. Augustine
Email: STA-researchethics@sta.uwi.edu

 

General queries by staff/students and external researchers: STA-researchethics@sta.uwi.edu

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