Website Updated June 1 2021

All email queries: [Help Desk sessions every Wednesday and Thursday 10:00am - 1:00pm. Click on chat icon to the right]

Instructions to Applicants

  1. All named Investigators must Complete the Online CITI Research Ethics Course. Instructions for accessing the course.
  2. Review Applicant Manual - Updated October 13 2020 and Webinar [Application Demo at 9:00m-34:00m]
  3. Students: Register for UWI Scholar Account (click here for more information); Staff: Enter staff email address as username and click "forgot password" to set your password.
  4. Submit Application
    1. Applications should be submitted using Principal Investigator UWIScholar profiles. We note however, that many students/research assistants are submitting applications via their (student) user profiles on behalf of the research group. In such cases, verification of the submission by the Principal Investigator(PI) must be done by any one of the following:
      1. an email from PI's official UWI email account to quoting the title of the research project and the reference number (this is generated once the application is submitted)
      2. a letter signed by the PI acknowledging the submission can be uploaded with the other application documents in the application portal

Student Applicants may follow disciplinary norms when deciding to list the student or the Supervisor as the Principal Investigator. Students are advised to discuss this matter with their Supervisors prior to submitting applications. All applications must be accompanied by Supervisors acknowledgment. Please follow instructions above to submit Supervisors Authorization/Acknowledgment.

Intellectual Property Help Desk

The UWI Intellectual Property Help Desk now operates virtually to support graduate students.  For details or to make an appointment, click here.

Procedure for Review

  • After submission of applications a pre-screen will be conducted to determine the category of review: Full, Expedited, Exemption and Waiver
  • Exemptions (Human Subject) and Waivers (Non-Human Subject Research)
    • These applications will be processed as submitted (daily) - average processing time is 1 week
    • Click here for more information on applications that meet criteria for Exemption 
    • Please note that for applications that may meet the criteria for Waiver of Review impact on human subjects, animals and the environment will be considered and may require the application to receive more detailed review by the Committee.
  • Full and Expedited Reviews will be conducted on a monthly cycle
    • The Deadline for applications is the first Thursday of each month
    • Expedited applications average processing time is 2 weeks after the respective deadline
    • Full Review applications require full committee review. Committee Meetings are held on the last Wednesday of each month and responses to applications are usually dispatched within a few days of the meetings. Please note there is no review cycle for December
  • Revised and Resubmitted applications average processing time is 1 week, unless full committee review is required of the resubmission

Conducting Research at The UWI

All applicants who use The UWI as a Research Site i.e. will interview staff, students or collect secondary institutional data must receive permission from the Office of the Campus Registrar after receiving ethics approval but before data collection begins. Applications should complete the Assurance Form an submit this along with the request for approval.

External researchers (persons who are not staff or students of The UWI) who intend to use The UWI as a Research Site (to interview staff, students or collect secondary institutional data) click here for instructions on submission

SAMPLE Application Forms for Online Application 

These sample PDF forms are to be used as a guide in completing the actual online forms

Application for Ethical Approval (all non-Animal Studies)

  • Research Proposal - Form A - required - form to be used a guide only
  • Investigator Information -  Form B - required - form to be used a guide only
  • Consent Form - Form C - optional - form to be used a guide only - see samples and templates below
  • Parent/Guardian (Assent Form) - Form D optional

NOTE: Researchers may use these online templates or upload consent forms. Samples have been provided in the next section.

Animal Studies 

  • Animal Studies Research Proposal - Form 1 - updated December 18 2020 - form to be used a guide only
  • Investigator Information (to be completed with Form 1 and Form A)- Form 2 - form to be used a guide only

Sample and Template Documents for Reference   

Sample Completed Consent Forms

Templates for Consent Forms that can be edited by researchers and uploaded with applications

Listing of government-run mental health services in Trinidad & Tobago - Link to website - February 19 2021 update

Campus Research Ethics Committee Members 2020-2022

Prof. Jerome DeLisle - Chair 
Prof. Rahul Naidu - Deputy Chair 
Prof. Hariharan Seetharaman – Director, Graduate Studies and Research

Faculty of Engineering
•    Dr. Chris Maharaj 

Faculty of Food and Agriculture
•    Dr. Arlette Saint Ville 

Faculty of Humanities and Education
•    Dr. Jo-Anne Ferreira 
•    Dr. Korrine Louison 

Faculty of Medical Sciences
•    Prof. Christopher Oura 
•    Prof. Donald Simeon 
•    Dr. Jenelle Johnson 
•    Dr. Lorna Merritt-Charles 
•    Dr. Shalini Pooransingh 
•    Dr. Patricia Sealy 

Faculty of Science and Technology
•    Prof. Judith Gobin 
•    Dr. Luke Rostant 

Faculty of Social Sciences
•    Dr. Cheryl-Ann Boodram 
•    Dr. Christine Descartes 
•    Dr. Talia Esnard 
•    Dr. Barney Pacheco 

Institute for Gender and Development Studies 
•    Dr. Sue Ann Barratt 

Two non-UWI Community Members 
•    Monsignor Esau Joseph 
•    Second member pending

Contact Information for the Committee

Prof. Jerome DeLisle
Campus Research Ethics Committee
The UWI, St. Augustine


General queries by staff/students and external researchers: [Help Desk sessions every Wednesday and Thursday 10:00am - 1:00pm. Click on chat icon to the right]

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